Overview
Office Services Clerk– We have a fantastic opportunity for an experienced Office Services Clerk to join our Office Services team in Melbourne.
Primary Duties and Responsibilities
Assist with the opening, sorting, scanning and delivering of incoming external mail
Conduct internal mail runs, collect and deliver internal mail
Search for and identify the recipients of unknown mail items
Photocopy/Print, and bind legal documents and other material to specific requirements and deadlines, as stipulated by internal stakeholders
Scan and upload physical documents into electronic format
Troubleshoot copier and printer fault notifications, and organise service calls with relevant suppliers if required
Collect and deliver items internally and externally as required
Organise couriers and deliveries to internal and external contacts throughout Australia
Attend to Office Services email inbox queries in a prompt, timely and professional manner
Assist with staff onboarding including desk set up, access cards, induction and training
Assist with the induction and training of new Office Services team members
Provide and maintain a high level of customer service at all times to internal and external stakeholders
Ensure the mail and prints rooms are organised, tidy and well stocked at all times including ordering and maintaining stationery levels
Adhere to OH&S; policy and assist with maintaining a safe premises
Assist with archiving and retrieval of firm documents to and from offsite storage facilities
Manage and maintain archiving records and requests in accordance with the firm's policy and procedures
Maintain safe custody and VOI storage handling following the firms policies and procedures
Adhere to firm document management processes
Manage and maintain assigned building maintenance requests
Organise premises equipment maintenance in line with Team Leader - Office Services requirements




Assist Client Services team with room set up, restocking kitchens, and other duties when required
Attend and contribute in team meetings
Any other duties as requested
Skills/Knowledge
Strong ability to manage time effectively
Flexibility and adaptability to changing priorities and work demands
IT literacy
Excellent interpersonal and communication skills
Strong reasoning skills
Experience
Successful completion of VCE (minimum requirement)
Demonstrated administration and hospitality experience
Further Information
Any questions regarding the vacancy can be directed to Rhoda Siu on ************.
For further information or to submit your application for this position please visit the careers page on our website.
Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check.
We are currently accepting applications from direct applicants only.
No agency referrals will be accepted at this stage.
Our Firm and Culture
Russell Kennedy is a commercial law firm with more than 340 people in Melbourne and Sydney.
We are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus.
As part of our team, you'll receive hands-on experience, quality mentoring and access to valuable learning opportunities.
We encourage a skilled and committed work ethic, while recognising the importance of an enjoyable working environment and balanced lifestyle.




We believe we have a culture where individuals of all backgrounds and abilities feel included and confident in bringing their whole selves to work, and where your talents are fostered, empowering you to contribute to the success of the firm.
Russell Kennedy is proud to be an equal opportunity employer and is certified as a WGEA Employer of Choice for Gender Equality, as well as being certified as a gold employer in the Australian Workplace Equality Index for employers with 500 or less employees.
We respect and celebrate the things that make each of us different.
The firm supports and promotes a range of initiatives to create an environment that is characterised by equal access and respected participation of all groups and individuals.
There is a particular focus and emphasis on gender equality, inclusion of First Nations peoples, accessibility for people with disability, LGBTIQ+ inclusion, and cultural diversity.
Russell Kennedy is recognised by Australian Disability Network as a Disability Confident Recruiter employer.
Russell Kennedy is committed to attracting and retaining the best talent available.
We acknowledge the importance of work-life balance, and all current and prospective employees have access to flexible work options and workplace adjustments including alternate accessible formats, where required.
If you require an adjustment during the recruitment process please contact Rhoda Siu on ************.
Russell Kennedy Lawyers acknowledges the Traditional Custodians of the lands on which we meet and work.
Our offices are situated on the unceded lands of the Wurundjeri and Gadigal peoples.
We pay our respects to their Elders, past and present, to their emerging leaders and to the resilience, creativity and vitality of their cultures including their laws and systems of governance.
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📌 Office Services Clerk (Melbourne)
🏢 Russell Kennedy
📍 Melbourne