Role Purpose
The Maintenance & Stores Coordinator supports the effective management of spare parts, inventory, and site maintenance activities.
This role provides assistance in maintaining accurate data within the maintenance system (MEX), coordinating materials and suppliers, and supporting general site maintenance activities.
The position is suited to an early-career professional looking to develop skills in maintenance coordination, inventory management, and site operations.
Key Responsibilities
Stores & Inventory ManagementSupport the management of site stores including spare parts, consumables, and maintenance materials
Maintain accurate inventory records and stock levels to meet operational needs
Conduct regular stocktakes and assist in investigating discrepancies
Support identification of critical spare parts and maintenance of minimum stock levels
Maintain clean, organised, and safe storage areas
Procurement & Supplier CoordinationRaise and manage purchase orders (POs) in accordance with company processes
Liaise with suppliers on pricing, availability, and delivery schedules
Track and expedite orders to ensure timely supply of materials and servicesSupport invoice matching and reconciliation against approved POs
Assist in sourcing cost-effective and reliable suppliers
Maintenance Planning & CoordinationSupport planning and coordination of plant & general site maintenance
Raise and schedule work requests in coordination with site teams and contractors
Assist in the development of basic maintenance schedules for site infrastructure
Monitor progress and completion of maintenance activities




Follow up on outstanding tasks to ensure closure
Maintenance Systems & Data ManagementEnter and maintain accurate data in the site maintenance system (MEX)
Ensure work orders, asset data, and service records are up to date
Support reporting on maintenance activities, costs, and trends
Maintain documentation for assets, suppliers, and service history
Safety & ComplianceEnsure all materials and stores are handled and stored safely in line with site requirements
Support secure work practices by ensuring correct materials, documentation, and PPE availability
Assist in contractor coordination, ensuring site safety requirements and inductions are met
Identify, report, and elevate hazards related to stores, maintenance, or contractor activities
Support compliance with WHS policies, procedures, and regulatory requirements
Key Skills & Experience
1–3 years' experience in stores, admin, or maintenance support (or similar)
Exposure to inventory or purchasing processes (preferred)
Familiarity with maintenance systems such as MEX (preferred, not essential)
Strong organisational and attention to detail
Willingness to learn and develop in a maintenance environment
Key Attributes
High attention to detail and accuracy
Proactive with strong time management skills
Practical and solutions-focused
Strong safety awareness and compliance mindsetAble to work independently and as part of a team
Working Relationships
Plant Manager / Maintenance Supervisor
Operations and Maintenance Teams
Administration and Finance Teams
External suppliers and contractors
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📌 Maintenance & Stores Coordinator (New South Wales)
🏢 Re.Group
📍 New South Wales