The Baysie has found a balance between being a family friendly venue and the local pub that's always been there. With spacious outdoor areas and plenty of separation between quiet corners, bars and playgrounds, the venue caters for the needs of every type of customer, no matter the reason for coming to the pub. We are seeking an experienced professional with sound admin experience to join the Baysie team!
ROLE AND RESPONSIBILITIES:
This role requires someone who is highly organised and brings solutions not problems. Attention to detail is absolutely paramount. This is a full time role, we can be flexible with contact hours. Successful applicant will report directly to the Venue Manager and Head Office Finance Team for support and direction.
The role includes but is not limited to the following:
Cash Handling
- Collect, count, reconcile and bank cash takings daily
- Balance float bags and house safe
- Reconciliation using H&L; (Point of Sale system) till balance and daily banking spreadsheet
- Report discrepancies to management & assist to troubleshoot
Invoice Management
- Collect, review and lodge accounts payable invoices / credit notes / delivery dockets
- Point of contact for accounts payable queries between Support Office and venue Heads of Department
- Ensure goods receivable and invoice procedures are followed by all within the venue. With errors in procedures raised with venue departments to ensure it is not repeated
- Organise & file invoices for ease of reference by management
General Administrative
- Review of voids and discounts
- Gatekeep credit card use and collection of tax receipts
- Monitoring of venue licences and regulatory requirements
- Weekly soft metrics reporting.
- Stewardships of security access - fobs & keys
- Promptly respond to questions and requests from directors and head office team
- Maintain server folder for ease of reference by management and head office team
- Ad hoc administrative tasks and governance.
- Work with the Venue Manager to ensure smooth accommodation reconciliation
HR
- Maintain and organised a secure filing system of select employee information.
- Assistance with preparation of venue payroll for cop[letion by the Support Office.
REQUIRED SKILLS:
- Must have extensive PC experience
- Must have used Xero, Excel, Word, Email
- H&L; POS system experience preferable
- A minimum of 3 years experience in an administration role
- Demonstrated experience in a small business environment
- Strong written and verbal communication skills
- Demonstrated ability to prioritise and meet deadlines
- Demonstrated ability to function in fast paced demanding situations
- Knowledge of hospitality in a management or administration function is valued but not integral.
- Minimum 3 years experience in accounts payable and receivable processes is required
- Must have valid Australian work rights
BENEFITS:
- Annualised salary perks: statutory superannuation and all leave entitlements
- Staff discounts across all LocalsCo venues
- Career development with opportunities to grow professionally with a rapidly growing and well-established company
- Flexibility for the right candidate.
ABOUT US: LocalsCo is an independent hospitality group that specialises in restoring heritage pubs and creating community hubs. Recently awarded AHA Best Group Operator in WA. While there is variation in the locations and offerings of our venues, what remains consistent is our desire to deliver quality, inclusive hospitality in comfortable, presentable and memorable spaces.
We are the custodians of our pubs, investing in the building and the customers, ensuring they will thrive for years to come. As a group operator, we have the ability to support our pubs for the long term and offer a higher level of support to the community. We ensure continuous investment into the success of each pub's community and staff – we take hospitality seriously and with us you can too.
To be considered for this great opportunity, please submit your cover letter addressing the selection criteria and your CV via the apply button below.
A police clearance will be required to be provided by the successful applicant.
All applications will be treated with the strictest of confidence. Only shortlisted applicants will be contacted.