Manage the day to day running of the Collins Street office for this qualified investments team and be the glue that holds everything together. With approximately 150 people across the country, the Melbourne office is smaller with a friendly boutique feel. This role is 0.8 hours of a standard working week and is perfect for someone who needs flexibility around start and finishing times. Ideally, you be able to work these hours across 5 days Monday to Friday.
The Role
As the Office Manager/EA, you'll be the go-to person for the team who keeps this lovely office running smoothly. You'll take ownership of everything from meeting rooms, visitors and office facilities through to events, suppliers and all the countless things that make an office a great place to work. You'll also provide EA support to the fairly 'kight-touch' Chief Operating Officer, who's based in Sydney.
Responsibilities:
- Taking ownership of the smooth day-to-day running of the Melbourne office
- Meeting and greeting visitors and ensuring a warm, professional office experience
- Coordinating meeting rooms, catering, equipment and other meeting requirements
- Managing office facilities, suppliers, maintenance and general office requirements
- Coordinating staff functions, team events, off-sites and boardroom events
- Providing meeting and administrative support to the COO as required
- Coordinating travel and itineraries
- Assisting with expenses, invoices and reconciliations
- Preparing and formatting documents, presentations and other correspondence
- Providing broader administrative support across the Legal, Risk, Compliance and Investment Risk team
- Liaising with interstate colleagues and other Office Managers to share workload and ensure consistency across the national business
- Generally being one step ahead and making sure everything in the Melbourne office runs seamlessly!
About You
We're looking for someone with similar Office Manager or EA experience who can liaise comfortably at senior levels and provide senior EA support, while also being happy to roll-up-their sleeves and manage a busy office. You'll be proactive, organised and resourceful, with the confidence to take ownership of your role and the judgement to know what needs attention without always needing to be asked.
If you're a polished administrative professional who loves taking care of a busy team, and would love the flexibility of shorter work days, this role is perfect for you... please forward your resume asap!