Human Resources Assistant & Payroll Coordinator

Nexus Australia Immigration

Website: https://ausnexus.com/

Location: Adelaide, South Australia

Employment Type: Full time

Salary: $75,000 – $99,000 per Annum

About Nexus Australia Immigration

Nexus Australia Immigration is an Australian immigration consultancy based in Adelaide, providing professional migration and visa services to individuals, families, skilled professionals and businesses.

We assist clients with a range of Australian immigration pathways, including skilled migration, employer-sponsored visas, family and partner visas, student and graduate pathways, visitor visas, and business and investment-related migration.

Our team is committed to providing professional, personalised and client-focused immigration services. We work closely with clients to understand their circumstances, provide practical guidance and support them throughout the immigration and visa application process.

As our organisation continues to grow, we are seeking a dedicated professional to support our internal human resources and payroll functions.

Learn more about Nexus Australia Immigration: https://ausnexus.com/

About the Role

Nexus Australia Immigration is seeking a highly organised, detail-oriented and motivated Human Resources Assistant & Payroll Coordinator to join our Adelaide team.

This is a varied position combining human resources administration, recruitment support, employee lifecycle management and payroll coordination.

The successful candidate will work closely with management and employees to ensure HR processes are effectively administered, employee records are maintained accurately, and payroll activities are completed accurately and within required timeframes.

Previous hands-on payroll experience is essential for this position. The successful candidate must have demonstrated practical experience in payroll processing and payroll administration. Candidates without relevant payroll experience will not be considered.

This role is suited to an HR professional who has solid payroll knowledge, excellent attention to detail and the ability to manage confidential employee information and time-sensitive payroll activities.

Key ResponsibilitiesHuman Resources

- Provide day-to-day administrative support across the organisation's HR functions.
- Maintain accurate, confidential and up-to-date employee records and personnel files.
- Assist with recruitment activities, including preparing job advertisements, reviewing applications and coordinating interviews.
- Support candidate communication and recruitment administration.
- Assist with employee onboarding, induction and offboarding processes.
- Prepare employment contracts, letters, HR forms and other employment documentation.
- Maintain HR databases and employee information.
- Assist with leave, attendance and employee record administration.
- Respond to routine employee enquiries regarding HR processes, policies, leave and employment conditions.
- Assist with maintaining HR policies, procedures and workplace documentation.
- Coordinate employee induction,



training and professional development activities.
- Monitor employee qualifications, licences, certifications and other required documentation.
- Assist with employee performance and engagement activities.
- Prepare and maintain HR reports and workforce information.
- Support management with general HR administration and employee-related matters.
- Maintain strict confidentiality of employee and business information.

Payroll Coordination
- Coordinate and assist with the end-to-end payroll process.
- Process employee wages accurately and within required payroll deadlines.
- Collect, review and verify employee timesheets, attendance records and leave information.
- Process ordinary hours, overtime, allowances, deductions and other payroll adjustments.
- Maintain accurate employee payroll records and payroll-related documentation.
- Process payroll requirements for new starters and departing employees.
- Assist with calculating and processing employee leave entitlements.
- Assist with payroll reconciliations and investigate and resolve payroll discrepancies.
- Ensure payroll data is accurate, complete and processed within required deadlines.
- Liaise with payroll providers, accountants and relevant stakeholders where required.
- Assist with payroll-related reporting and documentation.
- Support the administration of superannuation and PAYG withholding requirements.
- Assist with maintaining payroll compliance and accurate payroll records.
- Respond to routine employee payroll enquiries.
- Maintain strict confidentiality of employee remuneration and personal information.

About You Previous payroll experience is essential for this position.

To be successful, you will have:

- Demonstrated hands-on experience in payroll processing and payroll administration — essential.
- Previous experience processing employee wages, timesheets, overtime, allowances, deductions and leave.
- Experience maintaining accurate payroll and employee records.
- Experience identifying, investigating and resolving payroll discrepancies.
- Understanding of Australian payroll processes, including PAYG withholding and superannuation.
- Experience using payroll software, HRIS or other payroll management systems.
- Previous experience in HR administration or a combined HR and payroll position.
- Strong numerical accuracy and exceptional attention to detail.
- Excellent organisational and time-management skills.
- Ability to meet strict payroll processing deadlines.
- Strong written and verbal communication skills.
- High level of confidentiality and professionalism when handling employee information.
- Strong Microsoft Office skills, particularly Microsoft Excel.




- Ability to manage multiple priorities and work independently.
- A proactive, reliable and solutions-focused approach.
- Strong interpersonal skills and the ability to build positive working relationships.

Essential Requirements

Applicants must have

- Previous practical payroll processing experience.
- Experience administering employee payroll information and maintaining payroll records.
- Experience handling timesheets, leave, overtime, allowances and payroll adjustments.
- Understanding of Australian payroll requirements.
- Strong attention to detail and numerical accuracy.
- Ability to maintain confidentiality of sensitive employee and remuneration information.

Applications from candidates without previous hands-on payroll experience will not be considered. Qualifications & Experience A qualification in Human Resources, Business Administration, Accounting, Payroll or a related discipline will be highly regarded.

Previous experience with Australian payroll systems and employment-related processes will be advantageous.

Experience working in a professional-services, immigration, consulting, legal, recruitment or client-services environment will also be highly regarded.

Why Join Nexus Australia Immigration?

Joining Nexus Australia Immigration provides an opportunity to work within a growing Australian skilled-services organisation where people, professionalism and client service are central to our operations.

The successful candidate will gain broad practical exposure to:

- Human resources administration
- Recruitment and talent acquisition
- Employee onboarding and offboarding
- Payroll processing and coordination
- Employee lifecycle management
- HR systems and workforce processes
- Australian workplace practices
- Training and development
- Performance management
- HR documentation and compliance
- Professional-services operations

What We Offer
- Full-time employment within a growing Australian organisation.
- Professional and supportive working environment.
- Opportunities for professional development and career progression.
- Broad exposure to HR and payroll functions.
- Opportunity to work closely with management and employees.
- Varied responsibilities across HR and payroll.
- Opportunity to contribute to improving HR and payroll processes.
- A role with meaningful responsibility and opportunities to develop professionally.

How to Apply If you are an experienced HR professional with demonstrated hands-on payroll experience, strong attention to detail and the ability to manage both HR administration and payroll responsibilities, we would like to hear from you.

Please submit your current resume outlining your HR and payroll experience, including details of the payroll systems you have used and the types of payroll responsibilities you have managed.

Please note: Previous practical payroll experience is an essential requirement for this position.

Nexus Australia Immigration

Website: https://ausnexus.com/

Pay: $75,000.00 – $99,000.00 per year

Work Location: In person

📌 Human Resources Assistant & Payroll Coordinator (Adelaide)
🏢 Nexus Australia Immigration
📍 Adelaide