About you

We are looking for an energetic, self-motivated, detail orientated Legal Assistant looking for their next opportunity in a supportive team. The successful candidate will be passionate about fostering a collaborative workplace and thrive working in a rapid-paced high performing team.

Ideally you will have

- At least 2-3 years of experience as a Legal Secretary or Assistant in a law firm
- Experience within a litigation environment and familiarity with RedCrest, Citec, eLodgement, CMS and CommCourts will be highly regarded
- Excellent verbal and written communication skills
- Strong Microsoft Office skills
- Demonstrated time management and organisational skills
- Knowledgeable with document collation software, discovery platforms, vendor payment portals and court procedure process would be ideal but is not essential
- The ability to build strong working relationships
- Solid understanding of professionalism, confidentiality and healthy work ethic
- A commitment to excellence with the ability to produce accurate, high-quality work (attention to detail is critical)

This is a great opportunity to join for someone to take the next step in their career in a fun, supportive, fast paced environment.

Your role

You will be responsible for delivering high-level administrative and secretarial support to a group of experienced fee earners. The role offers strong exposure across various different complexities of litigation matters, in a structured and collegiate team atmosphere.

Key Responsibilities

- Diary, travel and court date coordination
- Producing and formatting accurate, high-quality correspondence and legal documents




- Liaising with clients, barristers, courts and other external stakeholders electronically as well as in person
- Assisting with matter management, including conflict checks, file opening and closing, file set up, engagement letters, cost estimates
- Preparation of end-of-month billing, expenses and vendor invoicing
- Assisting with the preparation and finalisation of briefs to Counsel, mediators, discovery documents, court and trial books,
- Court and Tribunal filing, assisting with hearings, mediations and conferences
- Providing exceptional customer service to internal and external stakeholders including our clients
- General administrative duties

About Gadens

Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.

At Gadens, we:

- Develop and inspire our people
- Do the right thing and make an impact
- Work with quality clients in our chosen markets
- Solve problems with people and technology working seamlessly together
- Are a widely recognised and respected brand.

What we offer

- Flexibility – Hybrid working arrangements.



This includes flexible working hours as well as equipment to support working from home.
- Financial – Market-competitive fixed remuneration, a generous incentive program recognising both billable performance and broader contribution and an employee recruitment referral program.
- 30 weeks paid parental leave – Our market leading policy includes 30 weeks paid parental leave for all permanent staff, with no tenure required. This includes superannuation contributions while on parental leave, an external coach to support through various stages of parental leave and support and paid leave for surrogacy and IVF treatment.
- Leave - Ability to purchase up to 3 weeks of annual leave a year as well as a gifted day of leave for your birthday month which we call “Gadens day”
- Health & Wellbeing – We offer a range of health and wellbeing benefits to empower and support our people including, regular social events, employee assistant program, bonus program for non-fee earners, discounted private health insurance, annual flu vaccinations, skin checks, recognition awards and much more!
- Learning & Development –We promote a culture of continuous learning opportunities including access to professional development for all employees, coaching, mentoring study support as well for further education.
- Community involvement – We give back to the community through our well-established pro bono program as well as staff volunteering initiatives.

We are always on the lookout for star performers to join our growing firm. To find out more please visit www.gadens.com

📌 Legal Assistant | Disputes & Investigations | Melbourne
🏢 Gadens
📍 Melbourne