- Coordinate the day-to-day purchasing requirements of the hotel across all departments.
- Prepare and process purchase orders accurately and in accordance with approved purchasing procedures.
- Liaise with suppliers regarding pricing, product availability, deliveries and order requirements.
- Obtain and compare supplier quotations to support competitive pricing and value for the hotel.
- Maintain strong and qualified relationships with approved suppliers and hotel departments.
- Ensure purchases are made through approved suppliers and in accordance with Accor procurement policies and procedures.
- Monitor outstanding purchase orders and follow up with suppliers to ensure timely delivery.
- Review delivery documentation and assist with resolving discrepancies relating to quantities, quality, pricing or invoices.
- Maintain accurate purchasing records,
supplier information, pricing and supporting documentation.
- Work closely with the Finance, Kitchen, Food & Beverage, Housekeeping, Engineering and other operational departments regarding purchasing requirements.
- Assist with inventory and stock control processes where required.
- Support cost-control initiatives and identify opportunities for improved purchasing efficiencies.
- Assist with month-end purchasing requirements, reporting and reconciliation as required.
- Ensure appropriate documentation and internal controls are maintained for audit and compliance purposes.
- Perform other purchasing and administrative duties as reasonably required.