Personal Assistant & Medical Administration CoordinatorPersonal Assistant/Medical Administration CoordinatorPart-Time | Tuesdays & Wednesdays | 2 Days Per WeekEast Melbourne Women's Health Group - East MelbourneA meaningful opportunity for an experienced medical administrator who wants flexibility, variety and a genuinely supportive small team.At East Melbourne Women's Health Group, we are passionate about providing exceptional, compassionate care to women and families through every stage of life.Our warm and collaborative team includes Dr Claire Francis, Dr Mikhaila Lazanyi, Embrace Maternity & Wellness Midwives, Dr Anita Bir - Pelvic Floor Physiotherapist, and our dedicated administration team.
Together, we create a practice where clinical excellence is matched by kindness, communication and exceptional patient care.About the OpportunityWe are seeking an experienced, organised and compassionate Personal Assistant & Medical Administration Coordinator to join our team two days per week - Tuesdays and Wednesdays.This is a varied and trusted role, ideal for someone who enjoys being an integral part of a specialist medical practice and takes pride in making both the patient and doctor experience seamless.You will provide a combination of:Specialist medical administrationPersonal Assistant supportPatient coordination and appointment managementMedical correspondence and administrative follow-upDay-to-day operational supportThere is also the potential to increase hours in the future and provide additional cover for annual leave and staff absences,



offering the opportunity to increase your hours when required and become a valued and flexible member of our team.Why This Role Stands OutThis isn't simply a reception or administration position.You will play an important role in supporting women and families through some of life's most significant and vulnerable moments.
Your organisation, communication and attention to detail will directly contribute to ensuring patients feel informed, supported and genuinely cared for throughout their healthcare journey.You will also work closely with experienced specialists in a collaborative environment where your contribution is valued and your role makes a difference.About YouYou will be someone who is:Highly organised and naturally proactiveWarm, compassionate and patient-focusedConfident communicating with patients, specialists and hospitalsExceptional with detail, follow-up and confidentialityAble to manage competing priorities calmly and efficientlyAdaptable and comfortable working independentlyProfessional, reliable and genuinely invested in doing things wellEssential RequirementsTo be considered for this role, you must have:Previous experience in a specialist medical practice is mustConfidence using medical practice management software (Xestro experience a bonus)Excellent written and verbal communication skillsStrong organisational and time-management skillsExceptional attention to detailThe ability to manage competing priorities in a busy environmentA skilled, adaptable and patient-focused approachA genuine commitment to providing an outstanding patient experienceHighly RegardedExperience in any of the following will be highly regarded:Obstetrics & GynaecologyPersonal AssistantWhat We OfferA consistent 2-day-per-week role - Tuesdays & WednesdaysThe opportunity for additional hours when covering annual leave or staff absencesA genuinely supportive, caring and respectful team culture and small team environmentMeaningful work supporting women, babies and familiesVariety, autonomy and responsibility
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📌 Personal Assistant & Medical Administration Coordinator (Melbourne)
🏢 East Melbourne Women's Health Group
📍 Melbourne