We are seeking a highly organised and detail-focused Contract Administrator to support the Defence Theatre Logistics (DTL) contract portfolio.
This is an excellent opportunity for someone with previous experience working with Government contracts, Defence, procurement or other highly regulated environments who enjoys working with reporting, documentation and contract governance.You will work closely with commercial, finance, procurement, legal and operational stakeholders to maintain accurate contract records, monitor contractual obligations and support reporting and governance requirements.
The successful candidate will have excellent attention to detail, strong reporting capabilities and advanced Microsoft Excel skills, with the ability to manage multiple deadlines and stakeholders in a structured workplace.Key Responsibilities:Maintain contract registers, trackers, databases and document repositoriesTrack contractual obligations, milestones, deliverables, notices and reporting deadlinesPrepare and maintain contract reports, dashboards, governance packs and meeting documentationCoordinate reporting inputs across operations, finance, procurement and other stakeholdersMaintain accurate compliance records and supporting documentationSupport contract variations, extensions, waivers, approvals and change requestsCoordinate meetings, agendas, minutes and action registersTrack risks, issues, actions and contractual deliverables through to completionAssist with customer submissions, formal correspondence and contract documentationSupport audit and assurance activities by maintaining accurate records and evidenceSkills And Experience Required:Australian Defence Baseline security clearance,



or the ability to obtain and maintain oneMust Be Australian Citizen or PR holderPrevious experience working with Government contracts, Defence contracts or highly regulated environments is highly desirableExperience in contract administration, commercial administration, project administration, procurement or a similar roleStrong reporting and data management experienceAdvanced Microsoft Excel skills, including working with large datasets, trackers, reporting and dashboardsExceptional attention to detail and accuracyStrong written and verbal communication skillsExcellent organisation and time management skillsAbility to manage multiple priorities, deadlines and stakeholdersStrong Microsoft Office skills, particularly Excel, Word, Outlook and PowerPointUnderstanding of contract management, governance and compliance processesBenefits Offered:Full Time ; Monday-FridayCandidates based in other states may be considered depending on relevant experienceOpportunity to work within a Government and Defence environmentExposure to contract management, commercial governance and Defence logisticsOpportunity to work with a broad range of commercial, operational and corporate stakeholdersProfessional and structured working environmentAll applicants must be entitled to work in Australia and be prepared to undergo a criminal history check, pre-employment medical and/or drug & alcohol testing as required.Toll embraces and celebrates a variety of cultures.
We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples, and those of all ages, genders and abilities.
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📌 Contract Administrator (Melbourne)
🏢 Toll People
📍 Melbourne