Office Coordinator & Executive Business SupportMAYDAY Recruitment is excited to be recruiting an Office Coordinator & Executive Business Support professional to join a leading organisation's corporate head office in Chatswood.
This is a brilliant opportunity for a polished, proactive and highly organised qualified who enjoys combining office coordination, executive support and workplace experience in one genuinely varied role.
Working closely with the Executive Business Partner and wider corporate team, you'll be at the heart of the office -creating a welcoming environment, keeping the day-to-day operations running smoothly and providing high-level support across the business.What's in it for you?
Full-time permanent position based in ChatswoodThis role is office based, Mon - Fri: 9am - 5.30pm$85,****** packageJoin a highly professional and collaborative corporate environmentA genuinely varied role combining office management + executive supportWork closely with senior leaders and key stakeholders across the businessOpportunity to take ownership and make a real impact on the workplace experienceWhat will you be doing?
Be the friendly and professional first point of contact for visitors and guestsKeep the office looking its best, ensuring meeting rooms, kitchens and breakout spaces are organised and well maintainedCoordinate couriers, mail, office supplies and general office requirementsLiaise with building management,



contractors and external suppliersManage maintenance requests and help drive workplace improvementsCoordinate new starter requirements including workspaces and inductionsOrganise catering and meeting requirements for workshops, training and corporate meetingsGet involved in employee engagement initiatives, office events and team activitiesProvide high-quality administrative support to the Executive Business Partner and broader leadership teamCoordinate busy calendars, meetings and appointmentsArrange domestic and international travel, including flights, accommodation and detailed itinerariesPrepare and format presentations, reports, correspondence and other business documentsAssist with expenses, corporate card reconciliations and invoice processingSupport business projects, governance activities and ad hoc initiativesMaintain accurate records and systems across the businessHandle confidential information with absolute discretion and professionalismAbout you:3+ years' experience in office coordination, administration, reception, executive support, team assistance or a similar roleExcellent organisation and time management skillsThe ability to juggle multiple priorities without losing sight of the detailStrong communication and stakeholder management skillsA naturally proactive, solutions-focused approachAdvanced Microsoft Office skills across Outlook, Word, PowerPoint and ExcelExperience coordinating travel and supporting senior stakeholdersA professional, approachable and service-focused personalityThe confidence to work autonomously while being a collaborative team playerIf you're a natural organiser, exceptional communicator and someone who loves being the backbone of a busy corporate office, we want to hear from you!
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📌 Office Coordinator & Executive Business Support (New South Wales)
🏢 Mayday Recruitment Group
📍 New South Wales