Egis is a leading global organisation in architecture, consulting, construction engineering, operations and mobility services.
We partner with clients to design, deliver and operate smarter infrastructure and places that respond to the world's evolving needs.With more than 20,000 employees worldwide, we combine global capability with strong local insight.
Our multidisciplinary expertise enables us to deliver cutting-edge, practical and sustainable solutions that help build more balanced, resilient communities.At Egis, you'll be part of a business shaping the future of cities, transport, energy and the built environment, creating lasting impact where it matters most.Job DescriptionWe're looking for a proactive Business Support Officer to support our office in the Melbourne CBD.
This is an on-site role where you will contribute to positive office culture and efficient operations through providing effective management of office administration, facilities and people.Key ResponsibilitiesBe the face of Egis to meet and greet visitors and clients, ensuring visibility at reception during business hours and managing incoming phone callsGeneral office management including facility management and organising the repair and maintenance of office assets and equipmentEnsure common areas and meeting rooms are neat and tidy, working closely with IT to ensure IT assets are functioningCoordinate internal and external deliveries and mailProvide onboarding to new employees including workplace health and safety induction and security passesPerform the role of Health & Safety Lead during emergency events, liaising with crisis management team in line with Crisis Management PlanSupport Environmental,



social and corporate governance (ESG) activities, collect carbon data for office, and work with our team towards achieving Carbon targets.Support vehicle fleet administration dutiesOrganise and implement internal social events in coordination with the Social Committee within budgetSupport the coordination of external corporate functions and eventsManagement of office costs within approved budgetAssist with expense claims and company credit card reconciliation as requiredCoordinate travel and accommodation, as requiredQualificationsIdeally, you will have previous experience in a similar role within the professional services industry.
You will be able to commit to being present at our Melbourne CBD office 5 days a week.In addition, you will also have:Prior experience in similar role, ideally within a professional services or consultancy environmentPolished personal presentation, polite, respectful and professional mannerExperience supporting and coordinating office relocationFacilities management experience highly desiredProficiency with MS Office packages including Word, Excel, Outlook and TeamsEffective time management and organisational skills including the ability to prioritise tasks effectivelyStrong communications skills, both written and verbalAbility to work proactively within a busy team environment with minimal directionStrong attention to detailAdditional InformationEgis is committed to creating an inclusive, creative culture that embraces diversity and flexibility.
We offer generous parental leave, support flexible work practices and strive to create an environment where employees can connect, collaborate, grow and succeed.
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📌 Business Support Officer (Melbourne)
🏢 Egis in ANZ
📍 Melbourne