At Glenvill, we've been building homes and creating exceptional customer experiences for over 65 years.
Our reputation is built on quality, innovation and a commitment to excellence.We're looking for a highly organised, proactive and commercially minded professional to provide executive, operational and construction administration support to our Group Building Manager and Construction Leadership Team.This is a unique opportunity for someone who enjoys working at the centre of a rapid-paced construction environment and thrives on bringing structure, coordination and efficiency to a busy team.About the RoleReporting to the Group Building Manager, this role combines executive support, construction administration, operational coordination and project support, working closely with the Construction Leadership Team across Victoria and Queensland.You will play a key role in supporting the day-to-day operations of the Building Department, while providing high-level administrative and executive support to the Group Building Manager and broader leadership team.This role will suit someone who understands the demands of residential construction and can confidently move between executive support, construction administration, reporting, stakeholder coordination and operational priorities.Key ResponsibilitiesProvide high-level executive and administrative support to the Group Building Manager and Construction Leadership TeamCoordinate meetings, agendas, leadership workshops and key team activitiesPrepare reports, presentations, operational updates and management informationMaintain action registers,



follow up outstanding items and ensure key actions are progressedProvide construction administration support across the Building DepartmentAssist with construction documentation, records, trackers and reporting systemsCoordinate communication and information flow between Construction, Customer Service, Procurement, Operations and other departmentsSupport Building Managers, Supervisors and Project Managers with administrative and operational requirementsMaintain accurate records, reporting tools and departmental systemsAssist with onboarding, leadership activities, team events and internal communicationsSupport continuous improvement initiatives and special projects across the Building DepartmentProactively identify opportunities to improve processes, communication and administrative efficiencyWhat We're Looking ForWe're looking for someone who brings a combination of executive support capability, strong construction administration experience and excellent organisational skills.To be successful in this role, you will have:Previous experience in residential construction administration, estimating administration, production administration,



building support or a similar construction environmentExperience providing executive or senior administrative support to leaders, managers or project teamsA sound understanding of the residential construction processExperience working with Building Managers, Construction Managers, Supervisors or Project ManagersExceptional organisation and attention to detail, with the ability to manage competing prioritiesStrong communication and stakeholder management skillsAdvanced Microsoft Office skills, particularly Outlook, Excel, PowerPoint and WordA proactive, solutions-focused approach and the confidence to work autonomouslyThe ability to build strong relationships and operate effectively across multiple departmentsHighly Regarded- Previous experience as an Executive AssistantExperience in:Construction administrationExecutive or leadership supportCustomer service within the construction industryClickHome or similar construction management systemsReporting, data analysis and operational dashboardsProcess improvement and project coordinationThe OpportunityThis is more than a traditional administration role.
It's an opportunity to become a key support to the Group Building Manager and Construction Leadership Team, contributing to the coordination, communication and operational effectiveness of the Building Department.If you're an experienced construction administrator or executive assistant who enjoys working in a dynamic environment and wants a role with genuine exposure to senior leadership and construction operations, we'd love to hear from you.
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📌 Construction Operations Coordinator (Melbourne)
🏢 Glenvill Homes
📍 Melbourne