ASX-listed company with exciting growth targetsCompetitive remuneration | Great team environmentPermanent full-time role | Job securityThe BusinessGenus Pole Foundations Australia Pty Ltd (Genus PFA) is a subsidiary of the ASX-listed GenusPlus Group (GNP) and a market leader in asset inspection and reinstatement services for utility providers and the private sector.
With a strong pipeline of work and continued growth, we are expanding our team.We are seeking an experienced, organised and proactive Scheduler / Business Support Officer to join our Toowoomba office on a full-time basis.Reporting to the Operations Manager or State Manager, this role is responsible for efficiently scheduling project work activities to meet client expectations, KPIs and financial targets, while providing essential administrative support to the operations team and wider business.The successful candidate will thrive in a fast-paced environment, have excellent communication and organisational skills, and be confident coordinating field personnel, project requirements and competing priorities.
Experience in the utilities, construction or resources industries will be highly regarded.What You'll Be DoingScheduling project and site-based work activities to meet client requirements, KPIs and operational targetsMaintaining accurate project schedules, job status information and operational recordsCoordinating clear and timely communication between field staff, clients and the operations teamUsing client scheduling platforms, including EQL FMC and Microsoft TeamsProviding accurate reporting on project status and progressCreating job files and preparing job packs prior to project mobilisationCoordinating mobilisation requirements, including travel,



accommodation, vehicle and plant hire, training, inductions, PPE and other site requirementsMaintaining live travel manifests, training matrices, vehicle/fleet registers and project-specific recordsMonitoring and tracking site-based maintenance activities and ensuring records remain currentLiaising with third parties regarding site-specific requirements for personnel, vehicles, plant and machineryAssisting with recruitment, onboarding and pre-employment requirements for current team members and contractorsBooking and coordinating site-specific training, inductions, VOCs, medicals and drug and alcohol screening as requiredProviding general administrative support to the Operations Manager and wider operations team, including document preparation, correspondence, filing, printing and scanningAssisting with meetings, including preparation of documentation and minute takingCollating, coding and submitting project-related receiptsIdentifying opportunities to improve administrative, scheduling and operational processesEssential CriteriaQualifications in Business, Project Administration, Office Management or a related disciplineMinimum 3 years' experience in project administration or a similar roleDemonstrated experience in scheduling and coordinating operational activitiesStrong customer relationship management,



communication and interpersonal skillsExcellent attention to detail and a high level of accuracyIntermediate proficiency in Microsoft Office, including Word, Excel, PowerPoint and OutlookExperience using computers, printers, scanners and internet-based systemsHigh efficiency and accuracy in typing and word processingExperience with diary and travel managementExperience using client scheduling platforms, preferably EQL FMC and Microsoft TeamsExcellent time management and organisational skillsAbility to provide accurate reporting on project status and progressAbility to communicate clearly and effectively with field and operational teamsCurrent National Police ClearanceValid Australian C Class Driver's LicenceDemonstrated commitment to workplace health and safety and a good safety recordDesirable CriteriaExperience in the utilities, construction and/or resources industriesExperience with Gearbox Fleet Maintenance filing systems or similarFirst Aid CertificateStrong ability to work both independently and collaboratively within a teamAbility to manage multiple priorities, solve problems and meet deadlines while maintaining a high standard of workProfessional and confident manner when representing the CompanyIf you are a proactive, highly organised and detail-oriented professional who enjoys coordinating people, projects and operational requirements, we encourage you to apply.GenusPlus Group values diversity and inclusion, and we strongly encourage females, Aboriginal and Torres Strait Islander people to apply.Where a large number of applications are received, only shortlisted candidates will be contacted.
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📌 Scheduler/Bso (Toowoomba)
🏢 Genusplus Group
📍 Toowoomba