Job Description
Are you highly organised, proactive and love making things happen?
Do you enjoy coordinating travel, supporting senior leaders, organising events and keeping business operations running smoothly?
VDI Australia is seeking a Travel & Events Administrator to join our team and play a pivotal role supporting the Executive Team through travel coordination, event management,officeadministrationandfacilities support.This is a varied role offeringautonomy,responsibilityandthe opportunity to work across multiple areas of a growing national business.
About VDI Australia
VDI Australia is the exclusive distributor of Yutong buses in Australia, delivering innovative and sustainable transport solutions.
As a leader in electric and hybrid vehicle technology, we are helping shape the future of transport while creating a workplace where our people can thrive.
About the Role
Reporting to the Executive Team, you willbe responsible forcoordinating corporate travel, company events,officeoperationsandadministrative activities across our national business.This role requires exceptional organisational skills, strong attention to detail, soundcommercialjudgementandthe ability to manage competing priorities in a fast-paced environment.We are looking for someonewhodemonstratesinitiativeand strong follow-through, proactively engaging with stakeholders to obtain information, resolve issues and ensure deadlines are met.
Key Responsibilities
Executive Support




Support the Executive Team withadministration,communicationsandspecial projects
Manage confidential information with professionalism and discretion
Travel Coordination
Coordinate domestic and international travel arrangements
Manageitineraries,accommodationandtravel budgets
Monitor travel expenditure andidentifycost-effective solutions
Events Coordination
Coordinate company events, conferences,trainingsessionsandcustomer functions
Manage eventlogistics,suppliers,budgetsandreporting
Administration & Facilities
Coordinate officesupplies,facilitiesandmaintenance activities
Liaise with contractors, landlords and service providers
Support day-to-day office operations
Reconcile expenses and corporate credit card transactions
Prepare expenditure reportsandmaintainaccuraterecords
Support budget tracking and supplier management
Why Join VDI?
Be part of a company driving the future of sustainable transport
Work alongside passionate and supportive professionals
Enjoy a diverse role where no two days are the same
Opportunity to make a genuine impact across the business
Stable, growing organisation with a solid national presence
At VDI, we are proud to be an equal opportunity employer committed to diversity, inclusion and creating a workplace where everyone can succeed.If you would like to know more about VDIAustraliacheck us out on our websitewww.vdiaustralia.com.au
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📌 Travel & Events Administrator (Queensland)
🏢 VDI Australia
📍 Queensland