A well-established, member-focused financial institution is seeking an experienced Assistant Company Secretary to join its Legal and Governance team at a key point in the organisation's evolution.
This is a high trust role offering direct exposure to the Board, senior executives and regulators with genuine scope to influence governance outcomes.The RoleReporting to the General Counsel and Company Secretary, you will play a central role in delivering governance and company secretarial support across the group.
Acting as a key liaison between Directors, executives and external stakeholders, you will help ensure robust compliance, effective decision making and smooth Board operations.Key ResponsibilitiesCoordinate end‐to‐end Board and Committee processes, including agendas, papers, minutes and secure distributionProvide company secretarial support across group entities, including statutory compliance and officeholder obligationsPrepare and lodge regulatory and statutory filings with relevant regulators, including accountability updatesSupport the planning and delivery of the Annual General Meeting, including notices, elections and meeting logisticsMaintain statutory registers, governance records and document archivesOversee the organisation's policy governance framework, ensuring policies remain current and fit for purposeAct as a trusted governance contact for Directors,



executives and senior stakeholdersContribute to governance projects, system improvements and process enhancementsProvide pragmatic, commercially informed governance advice across the businessAbout YouYou will be an experienced governance or company secretarial professional who is comfortable operating in a quick moving, highly regulated environment.
You enjoy working closely with senior stakeholders and are equally happy rolling up your sleeves to ensure governance processes run seamlessly.You will bring:At least 5 years' experience in company secretarial, legal or corporate governance rolesProven Board and Committee support experience, including high quality minute takingExcellent written and verbal communication skillsConfidence dealing with senior executives, Directors and regulatorsExperience using Board portals (Diligent experience advantageous)A practical, hands on approach with strong attention to detailIdeally strong working knowledge of the Corporations Act and Australian regulatory frameworksWhy ApplyHigh profile role with direct Board and executive exposureStable organisation with a strong purpose and values driven cultureOpportunity to shape and enhance governance practicesPremium Sydney location with flexible, professional working environment
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📌 Assistant Company Secretary | Financial Services (New South Wales)
🏢 Greenfields Executive Recruitment & Search
📍 New South Wales