Part Time Administrator Role: ******* hours per week.About the roleThe Royal Victorian Aero Club (RVAC), Australia's oldest and most respected flying club, is seeking a highly organised part time RTO Administrator to join our energetic team.
Reporting to our RTO Compliance and Administration Manager, this role involves managing student enrolment, onboarding, enquiries, billing and support within our Registered Training Organisation (RTO).
You will process applications, monitor student progression, maintain accurate records in the student management systems, audit compliance documentation, issue qualifications, and manage course fees and payments.Key responsibilitiesProcess applications, check entry prerequisites and evidence, and create student accountsServe as the first point of contact for current and prospective students regarding course details, schedules, and fee queriesMonitor student attendance and course progression, and administer course deferrals where requiredInput and update accurate data into student management software (Wisenet), eCAF and PRISMSRegularly check physical and digital student files to verify all required assessment evidence,



RPL and credit transfer forms are compliant prior to auditGenerate and issue compliant Certificates, Statements of Attainment, and academic transcripts in line with AQF and regulatory requirementsSchedule sessions with appropriate personnel and reserve rooms or resourcesProcess course fee payments including Fee and CAN notices, invoicing and ensure student funds are received from VSLAbout youBasic understanding of the **** Standards for RTOs and national VET reporting frameworksHigh attention to detail, crucial for spotting missing student signatures, incorrect dates, prerequisite documentation, or incomplete assessment tasks before certificationProficiency with Databases and MS OfficeClear, professional verbal and written communication for liaising with students, parents, instructors and colleaguesKnowledge of VET Student Loans and CRICOS (desirable)Experience working in an RTO environment in a student administration or compliance officer role (desirable)
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📌 Rto Administrator (Victoria)
🏢 Royal Victorian Aero Club
📍 Victoria