Job Description
Founded in ****, Phosphate Resources Ltd (PRL Group) began on Christmas Island as a community effort to sustain local livelihoods and preserve the legacy of generations of islanders.
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Today, PRL Group is an integrated and diversified business with operations across Resources, Energy, Agri-Business, Logistics, and Facilities Management. Our recent acquisition of the Ardmore Phosphate Mine in Queensland strengthens our position as a leading player in the phosphate and resources sector.
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About the Role
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We are seeking a highly capable and trusted Executive Assistant to provide high-level, confidential, and proactive support to the Chief Executive Officer and broader C-suite.
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This is a pivotal role that enables executive effectiveness through exceptional administrative support, coordination of governance processes, stakeholder liaison, and the effective management of executive priorities.
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Operating at a senior level within the organisation, the Executive Assistant will be required to exercise sound judgement, discretion, and adaptability, while working autonomously in a fast-paced and dynamic environment.
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Key Responsibilities
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Providing comprehensive executive support to the CEO and C-suite, including diary management, meeting coordination, and travel arrangements;
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Act as a trusted gatekeeper, managing daily tasks and ensuring executives are well prepared for meetings and engagements;
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Coordinating governance processes, including board and committee meetings, agendas, papers, minutes, and follow-up actions;
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Liaising with internal and external stakeholders on behalf of executives, maintaining professionalism and confidentiality at all times;
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Preparing high-quality correspondence, presentations, reports, and briefing materials;
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Supporting executive projects and initiatives, ensuring deadlines and deliverables are met; and
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Taking initiative and proactively resolving administrative or logistical challenges.
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Key Attributes
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Proactive and solutions-oriented, with robust initiative;
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Calm, composed, and effective under pressure;
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Strong interpersonal and communication skills;
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Ability to work autonomously and adapt to changing priorities; and
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High level of integrity and commitment to confidentiality.
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About You
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Minimum 3 years' experience as an Executive Assistant or Senior Personal Assistant supporting C-suite or Board-level executives;
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Experience supporting C-suite executives preferred, however equivalent experience supporting senior management will be considered;
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Demonstrated experience working in a confidential, fast-paced environment;
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Strong understanding of executive-level processes and corporate governance;
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Advanced organisational, prioritisation, and time-management skills;
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High level of proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint);
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Exceptional professionalism, discretion, and attention to detail; and
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Australian citizenship or permanent residency required.
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Why Join Us
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This role offers the opportunity to work at the heart of the organisation, partnering closely with senior leaders and playing a critical role in enabling executive effectiveness and strong governance outcomes.
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What can I earn as an Executive Assistant
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📌 Executive Assistant (Perth)
🏢 Phosphate Resources Ltd trading as Christmas Island Phosphates
📍 Perth