Job Description
The Personal Assistant (PA) to the CEO is responsible for providing high-level administrative, organisational and operational support to ensure the CEO operates efficiently and effectively. This role requires strong coordination, communication and problem-solving skills, acting as a central point of organisation across internal teams and external stakeholders. The PA plays a critical role in managing priorities, coordinating information flow, and ensuring tasks, meetings and key actions are executed on time. This position supports business-wide activities and contributes to improving efficiency, communication and execution across the organisation.
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Key responsibilities
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Manage the CEO's calendar, scheduling meetings and ensuring efficient time allocation.
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Coordinate internal and external meetings including agendas and required documentation.
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Prepare briefing notes, reports and meeting summaries as required.
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Act as the first point of contact for communications directed to the CEO.
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Track actions,



tasks and deadlines arising from meetings and communications.
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Follow up with internal teams to ensure completion of tasks and deliverables.
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Maintain visibility of key priorities and *escalate* delays or risks where required.
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Manage email and correspondence on behalf of the CEO where required.
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Draft emails, memos and communications in a clear and professional manner.
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Prepare and maintain documents, reports and records.
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About you
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Highly organised with solid attention to detail
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Excellent verbal and written communication skills
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Ability to manage multiple priorities and meet deadlines
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Strong problem-solving and coordination skills
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High level of discretion and confidentiality
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Proactive and able to work independently
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Skilled presentation and approach
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Proficiency in Microsoft Office and business systems
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📌 Personal Assistant (Victoria)
🏢 Goldstate Homes
📍 Victoria