Job Description
Administrative Assistants (Administration & Office Support)
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Full time
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Established Perth landscaping business | Growing office and finance function | Genuine ownership of day-to-day operations
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We are a design-led landscaping business delivering high-quality residential projects across Perth. Our work is built on thoughtful design, strong client relationships, and a reputation for delivering projects properly.
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As our team continues to grow, we're looking for an experienced Office Manager to take ownership of our office operations, systems, and day-to-day business support, keeping the back office running smoothly so our leadership and delivery teams can focus on the work in front of them.
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The Opportunity
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This is a key support role at the heart of our business, covering office administration, reception, financial coordination and support for our leadership team.
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You will be trusted to manage the office with genuine autonomy, overseeing daily operations, maintaining our systems and records, and providing hands-on support across finance, compliance and people administration. You'll work closely with leadership and be a first point of contact for staff, suppliers and clients alike.
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What You'll Be Doing
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Manage day-to-day office operations, including office facilities, supplies, equipment, systems access and service providers.
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Establish, maintain and improve administrative procedures, templates, registers and filing systems, including WH&S; administration.
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Coordinate incoming correspondence, document control, meeting rooms, travel, events and other office logistics.
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Maintain appropriate records for corporate, operational and administrative matters.
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Identify practical efficiencies in office processes and implement improvements with management approval.
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Coordinate communication between internal teams and support leadership with scheduling,



documentation and reporting.
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Manage our CRM system and maintain accurate records, registers and filing.
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Handling confidential matters, working with sensitive staff, financial, operational, or business information professionally and discreetly, and preparing confidential reports for the GM.
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Problem-solving, dealing with routine issues independently and escalating important matters to the GM when necessary.
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Acting as a point of contact, communicating with staff, customers, suppliers, executives, and other stakeholders on the GM's behalf.
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Assist finance with purchase orders, job costing, expenses and basic reporting.
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Oversee reception duties, including managing inbound customer calls and inquiries.
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Support employee records, onboarding of new staff, leave and timesheet/payroll inputs.
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Develop and post basic social media content, coordinating photos/videos on site and preparing simple posts for our platforms.
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Contribute to general business support across our office locations.
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About You
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Strong administrative or office management background
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Excellent communication and organisational skills, with a confident and professional phone manner
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An understanding of accounts receivable, accounts payable and reconciliations
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Ability to manage competing priorities in a fast-paced environment
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Confident with Google Suite and general business software
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Basic familiarity with social media platforms (Facebook) and the ability to create straightforward, professional content
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High attention to detail and strong record-keeping habits
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Professional, reliable and able to work independently
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Experience in construction, engineering or project management is advantageous but not essential
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What We Offer
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A stable, established and reputable local business
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A varied role with genuine ownership and autonomy
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📌 Pa / Office Manager (Western Australia)
🏢 @
📍 Western Australia