Job Description
[Hybrid] Corporate Secretarial Executive
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TMF Corporate Services (Aust) Pty Limited - Melbourne VIC
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Manage a portfolio of corporate secretarial clients and act as their primary point of contact.
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Provide company secretarial and corporate governance support to a portfolio of local and international entities.
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Lead and coordinate client onboarding activities, ensuring timely completion of required documentation and compliance checks.
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Prepare, review, and process engagement letters, proposals, and corporate secretarial documents.
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Maintain robust client relationships and deliver excellent client service.
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Coordinate annual compliance requirements, including annual reviews, business registration renewals, and statutory filings.
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Ensure client reporting deadlines and regulatory obligations are met within agreed timelines.
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Prepare board resolutions, minutes, statutory forms, and other company secretarial documentation.
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Maintain and update statutory registers, corporate records, and client databases.
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Work closely with internal teams regarding client billing, invoicing, and operational matters.
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Support process improvements and contribute to service excellence initiatives.
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Mentor and guide junior team members where required.
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Undertake additional duties and projects as assigned.
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Key Requirements
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Bachelor's Degree, Diploma, ICSA qualification, or equivalent professional qualification.
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Minimum 3-5 years of relevant corporate secretarial experience, preferably within a professional services environment.
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Strong knowledge of corporate governance principles and statutory compliance requirements.
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Experience managing corporate secretarial portfolios and interacting directly with clients.
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Familiarity with company secretarial software and corporate databases is an advantage.
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Strong understanding of regulatory and compliance obligations.
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Excellent organizational skills with strong attention to detail and accuracy.
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Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
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Strong interpersonal, communication, and stakeholder management skills.
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Proficiency in written and spoken English.
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