Job Description
Part time (Could lead to full time) Admin Assistant - Psychology Practices
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Broadmeadow Serviced Offices – Broadmeadow NSW
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PART - TIME (could lead to full time) Join Our Dynamic Admin Team – Support For Psychology Practices Australia Wide.
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Are you an organised, attention to detail-oriented multitasker with a friendly and professional approach? Do you thrive in a fast-paced environment where no two days are the same? If so, we'd love to hear from you!
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We are a highly respected and passionate administration team providing exceptional support to independent psychologists across Australia. Based in Broadmeadow, NSW, we are looking for a part time (this could potentially move to full time) Administration Assistant to join us.
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About the Role
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In this role, you will be the smiling friendly voice assisting psychologists with administration duties in house and also virtually for our clients across Australia. You'll need to be quick-thinking, highly organised, and tech-savvy, with excellent attention to detail.
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Work Schedule
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Approximately ******* hours per week.
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Essential skills and equipment
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Robust knowledge of Halaxy or Zanda (Power Diary) – PLEASE DON'T APPLY if you have not used at least one of these platforms. At least one year's experience is required.
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Minimum of 1-2 years of experience in psychology or medical/allied health administration is required.
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Sound knowledge of computer to troubleshoot computer issues as they occur.
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Must be a team player, with strong communication skills.
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Australian work rights are required for this position.
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Advantageous – knowledge of PracSuite, Cliniko,



Best Practice and communication via Slack.
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Key Responsibilities
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Answering phones and handling enquiries professionally
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Managing psychologist diaries – scheduling, rescheduling, and cancellations
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Conducting intake calls for potential new clients
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Processing payments and Medicare rebates
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Liaising with Medicare to resolve issues
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Communicating effectively with psychologists and team members
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Your Skills & Experience
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Strong attention to detail, organisation, and time management
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Professionalism, confidentiality, and discretion
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A warm and welcoming presence, even in challenging situations
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Solid computer skills – Windows, Outlook, and scheduling software
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Excellent phone manner and communication skillsAbility to multitask and adapt to changing priorities, hourly.
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Recruitment Process
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As part of our recruitment process, shortlisted candidates will be required to complete a proficiency assessment relevant to the role.
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We will also conduct reference checks prior to any offer of employment.
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Why Join Us
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Supportive & Collaborative Team: Work alongside a dedicated admin team that values professionalism and teamwork.
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Growth Opportunities: As our business expands, there is potential for the role to grow.
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Training & Development: Comprehensive training provided through hands-on experience, videos, and documentation.
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Established & Respected Business: We've been supporting psychologists since **** and have a strong, long-standing client base.
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If you're ready to be part of a professional, dynamic, and growing team, we'd love to hear from you!
#J-*****-Ljbffr

📌 Part Time (Could Lead To Full Time) Admin Assistant - Psychology Practices (New South Wales)
🏢 Broadmeadow Serviced Offices
📍 New South Wales