Job Description
Location: Altona, Victoria
n Employment Type: Part-Time
n Hours: Flexible, approximately 2-3 days per week
n Organisation: ECB Training Services
n
About ECB Training Services
n
ECB Training Services is a growing Registered Training Organisation (RTO) delivering nationally recognised training across construction, civil construction, electrotechnology and related industries.
n
We are seeking an experienced RTO Compliance Manager to join our team on a part-time basis. This is an important role responsible for maintaining regulatory compliance, strengthening internal systems and ensuring ECB is consistently audit-ready.
n
About the Role
n
The Compliance Manager will oversee the day-to-day compliance framework of ECB Training Services and work closely with management, trainers, assessors and administration staff.
n
The role will suit an experienced RTO compliance professional who understands the VET sector and can identify compliance risks, implement practical solutions and ensure staff understand and follow RTO requirements.
n
Key Responsibilities
n
n
Maintain and monitor compliance with the Standards for Registered Training Organisations and applicable VET legislation.
n
Conduct regular internal compliance audits across student files, training and assessment documentation and operational processes.
n
Review and maintain RTO policies, procedures, forms, registers and compliance documentation.
n
Monitor trainer and assessor compliance, including qualifications, credentials, currency and professional development.
n
Review training and assessment practices and identify areas requiring improvement.
n
Conduct student file audits and ensure required evidence is accurately maintained.
n
Monitor enrolment, attendance, assessment and completion documentation.
n
Review Training Plans, assessment evidence and other student documentation for compliance.
n
Monitor VETtrak and other student management system data for accuracy and completeness.
n
Support AVETMISS and government reporting requirements.
n
Maintain compliance registers and action plans.
n




Coordinate internal audits and prepare the organisation for external regulatory audits.
n
Monitor and follow up corrective actions arising from audits.
n
Provide compliance advice and guidance to management and staff.
n
Support trainers and administration staff to understand their compliance responsibilities.
n
Participate in validation, moderation and continuous improvement activities.
n
Review complaints, appeals, incidents and non-conformances and ensure appropriate actions are implemented.
n
Identify emerging compliance risks and provide recommendations to management.
n
Maintain evidence of continuous improvement across the RTO.
n
n
Daily / Weekly Responsibilities
n
Depending on operational requirements, the role will include:
n
n
Reviewing outstanding compliance actions.
n
Checking student files and training documentation.
n
Following up missing evidence with trainers and administration staff.
n
Monitoring trainer currency and compliance requirements.
n
Reviewing VETtrak data and documentation.
n
Updating compliance registers.
n
Providing advice to staff on compliance matters.
n
Escalating significant compliance risks to management.
n
n
Monthly Responsibilities
n
n
Complete scheduled internal compliance audits.
n
Report compliance findings and corrective actions to management.
n
Review student file compliance.
n
Review trainer and assessor compliance.
n
Monitor continuous improvement actions.
n
Review complaints, appeals and incidents.
n
Provide a monthly compliance report to management.
n
Maintain an audit-ready evidence register.
n
n
About You
n
We are looking for someone who:
n
n




Has demonstrated experience in RTO compliance and quality assurance.
n
Has strong knowledge of the Australian VET sector and regulatory requirements.
n
Understands the practical application of the Standards for RTOs.
n
Has experience conducting internal audits and preparing for external audits.
n
Has solid attention to detail and documentation skills.
n
Can identify compliance gaps and implement practical solutions.
n
Is confident working with trainers, assessors, administration staff and senior management.
n
Can work independently and manage competing priorities.
n
Has a proactive approach to compliance rather than simply identifying problems.
n
n
Essential
n
n
Demonstrated RTO compliance experience.
n
Strong knowledge of VET regulatory and compliance requirements.
n
Experience conducting internal audits.
n
Experience with student management systems, preferably VETtrak or similar.
n
Excellent written and verbal communication skills.
n
Strong report-writing and documentation skills.
n
High level of attention to detail.
n
n
Desirable
n
n
Experience with ASQA regulatory audits.
n
Knowledge of Victorian VET funding requirements and Skills Victoria.
n
Knowledge of AVETMISS requirements.
n
Experience with validation and moderation processes.
n
Experience developing and reviewing RTO policies and procedures.
n
Previous experience in a Compliance Manager, Compliance Coordinator or Quality Manager role.
n
n
Why Join ECB Training Services?
n
This is an opportunity to join a growing RTO where your work will have a direct impact on the quality, compliance and sustainability of the organisation.
n
The role offers part-time flexibility, the opportunity to work closely with senior management and the ability to make meaningful improvements to ECB's compliance systems and processes.
n
If you are an experienced RTO compliance professional looking for a flexible part-time opportunity, we would like to hear from you.
#J-*****-Ljbffr

📌 Compliance Manager (South Australia)
🏢 ECB Training Services
📍 South Australia