Job Description
Personal Assistant to the Head of Orthopaedic Surgery
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The Royal Melbourne Hospital is one of Australia's leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join The Royal Melbourne Hospital.
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Why Join RMH?
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Play a vital role in the administration of the Department of Orthopaedic Surgery
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Full time on going position | 80 hours per fortnight
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Generous salary packaging | Additional annual leave | Monthly ADO
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About The Role
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As Personal Assistant to the Head of Orthopaedic Surgery, you will play an significant role in keeping a busy specialist department organised and running smoothly. Working closely with senior medical staff, clinicians and colleagues across the department, you will coordinate day-to-day administration, manage competing priorities and use your initiative to solve problems and keep things moving.
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The Orthopaedic Surgery Department at The Royal Melbourne Hospital is a key part of one of Victoria's leading Level 1 Trauma Centres, with a team of over 40 medical and allied health staff providing care to the Victorian community. This is a varied role with the opportunity to work across a busy clinical environment and make a real difference to how the department operates.
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Key Accountabilities
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Coordinate the day-to-day operations and administration of the Orthopaedic Surgery Department.
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Coordinate medical rosters, on-call arrangements, leave and workforce calendars.
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Manage timesheets, overtime, recall and on-call payment processes.
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Schedule and coordinate clinical and administrative meetings, including organising catering.
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Coordinate onboarding and workforce administration for new and existing staff.
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Maintain payroll (RosterOn) and support HR (SuccessFactors) systems and processes.
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Provide responsive administrative support across a busy, specialist clinical department.
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About You
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Experience supporting a busy team, ideally in a healthcare environment.
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Confidence managing competing priorities, deadlines and changing requests.
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Strong communication skills and a professional, approachable manner.
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Excellent attention to detail and the initiative to work things out.
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Confidence with systems, calendars, virtual meetings and Microsoft Office.
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A collaborative approach and the ability to build positive relationships across a multidisciplinary team.
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Benefits Of Working At RMH
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Make a real difference in the lives of patients, families and our community.
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Access learning, development, and diverse career opportunities.
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Join in a diverse and values-led organisation built on kindness, collaboration and inclusion.
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Help shape the future of healthcare through research, technology and new models of care.
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Work alongside leading healthcare professionals at one of Australia's premier public hospitals, within the Parkville Precinct - one of the world's leading biomedical and research precincts.
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Salary packaging of up to $12,000 tax free and generous leave entitlements, including additional annual leave and a monthly accrued day off for eligible full-time staff (role/EBA dependent).
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Work in the Parkville precinct with excellent public transport, onsite parking options and access to staff health services.
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The RMH is committed to creating a culturally safe environment as a collective responsibility. We draw on our principles of self-determination, equity, accountability, and shared learning to create a culturally responsive health system that challenges how we strive for continuous quality improvement to meet the expectations of the communities and patients we serve.
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RMH is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with the Child Safe Standards.
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As a leader in healthcare, we recognise the need to foster a culture of equity, inclusion, and belonging. We encourage people of all backgrounds, identities, and abilities to apply, and will provide adjustments to support equitable participation.
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Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.
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All appointments are made subject to a satisfactory Criminal History Record Check and satisfactory Working With Children Check.
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📌 Personal Assistant (Victoria)
🏢 The Royal Melbourne Hospital
📍 Victoria