Job Description
Regional Development Australia Moreton Bay and Sunshine Coast Inc. – Maroochydore QLD
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24 hours per calendar week (days/times adaptable, by agreement with the CEO)
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Reports to
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CEO
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Summary of Key Purpose
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The Executive Coordinator (EC) provides high-level executive, administrative and operational support to the CEO, Chair and, as required, the RDAMBSC Board — enabling effective governance, stakeholder engagement and day-to-day operations across the organisation.
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Key Accountabilities
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Executive support and stakeholder coordination
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Board and governance support
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Meeting and event coordination
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Reporting and compliance coordination
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Administration, records and office operations
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Key Duties and Responsibilities
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1. Executive Support and Stakeholder Coordination
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Manage the CEO's and Chair's diaries, appointments and scheduling.
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Act as a key point of contact for internal and external enquiries on behalf of the CEO and Chair.
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Prepare, collate and quality-check briefings, correspondence, presentations and other documentation.
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Track actions, deadlines and commitments arising from meetings and stakeholder engagement, ensuring timely follow-through.
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Maintain contact lists and support coordination across the RDA network and other stakeholders.
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Arrange travel, itineraries and event logistics for the CEO and Chair as required.
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Monitor priority issues, emerging matters and correspondence requiring attention.
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Maintain confidentiality and discretion in handling sensitive information.
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2. Board and Governance Support
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Coordinate preparation of Board and committee meetings, including agendas, papers, minutes, action registers and document distribution.
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Support implementation of decisions and actions determined by the CEO, Chair or Board.
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3. Meeting and Event Coordination
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Coordinate internal and external meetings,



workshops and events (venues, catering, technology, attendee communication and logistics).
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Prepare meeting packs, presentations and speaking notes, and track post-meeting actions.
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4. Reporting and Compliance Coordination
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Maintain calendars for key reporting, governance and operational deadlines.
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Collate financial, operational and governance documentation for review and submission.
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Support preparation, formatting and lodgement of reports, Board papers and compliance records.
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Assist the CEO in monitoring obligations under the RDA Funding Agreement and other organisational requirements.
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Support continuous improvement of office systems, policies and procedures.
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Assist with recruitment, onboarding and personnel administration as required.
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5. Administration, Records and Office Operations
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Provide administrative support: document preparation, formatting, filing, registers.
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Coordinate invoices, procurement, supplies and service providers.
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Maintain organisational templates, systems and registers for consistent record keeping.
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Maintain accurate, secure records across governance, financial administration, WHS, HR and risk management to support compliance, audit readiness and organisational continuity.
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Women, First Nations Australians, people from diverse cultural backgrounds, and people with disability are encouraged to apply.
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Salary: $83,000–$100,000 FTE, pro rata for 24 hours/week (0.6 FTE) = $50,000–$60,000 actual, plus 12% superannuation, depending on experience.
n Hours: 24 hours/week (part-time) – actual days and times can be flexible with agreement with the CEO.
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Location: The RDAMBSC office is located in The Hive Business Space, Kon Tiki Building (Tower 2), 55 Plaza Parade, Maroochydore, QLD ****.
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The position description can be found at

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📌 Executive Coordinator (Queensland)
🏢 Regional Development Australia Moreton Bay and Sunshine Coast
📍 Queensland