Job Description
Practice Administrator - ContractPractice Administrator – Contract
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About the Role
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An opportunity is available for an experienced Practice Administrator to join a professional accounting firm on a full-time contract basis.
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This is a hands‐on role for someone who enjoys being the person behind the scenes keeping a busy practice organised, ensuring administrative tasks are completed accurately and making sure nothing falls through the cracks.
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You'll work closely with accountants and senior team members across a broad range of administrative responsibilities, from client correspondence and ATO lodgements through to invoicing, registrations, document management and database maintenance.
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The role offers plenty of variety and autonomy, while also being supported by a wider administration structure including a Receptionist, Office Junior, Executive Assistant/Team Leader and offshore administration support.
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Key Responsibilities
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Your primary responsibility will be ensuring the smooth and timely completion of the practice's day‐to‐day administrative requirements, including:
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Managing electronic and hard‐copy client collations.
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Processing correspondence received via email, mail and ATOmate.
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Managing correspondence from accountants, clients, the ATO and suppliers.
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Assisting with manual and non‐electronic administrative tasks as required.
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Preparing and issuing client invoices.
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Completing ATO lodgements and related administration.
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Managing client registrations, including ATO and ABR registrations.
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Completing FuseSign administration and following up documentation.
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Maintaining and updating the Xero Practice Manager database, including client details and address changes.
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Monitoring the accounts email for client remittances and supplier bills.
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Forwarding supplier bills to the Xero Bills inbox.
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Providing general office and administrative support to the wider team.
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Providing reception backup and telephone coverage when required,



particularly during Receptionist leave or breaks.
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Escalating client or administrative queries to the appropriate senior team member when required.
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Assisting with project administration and tasks that support wider business objectives.
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Supporting the team with ad hoc administrative requirements as they arise.
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Previous experience with ASIC and corporate compliance would be highly regarded, although it is not essential.
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Systems Used
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You'll have exposure to a range of accounting and professional practice systems, including:
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Xero Practice Manager, including Xero Tax
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CAS 360 – ASIC and corporate compliance
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FYI – electronic document management
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Microsoft Office 365
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ATOmate – ATO correspondence
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FuseSign
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Class – limited involvement with SMSF accounting software
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Experience across these systems would be advantageous, but strong public practice administration experience and the ability to pick up new systems quickly are equally important.
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About the Team & Environment
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You'll be joining an established accounting practice with a structured support team around you.
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While this is a standalone, hands‐on role, you won't be expected to do everything yourself. You'll work alongside a Receptionist and part‐time Office Junior who will manage many of the lower‐level administrative and telephone tasks, as well as a highly experienced onshore Executive Assistant who acts as a Team Leader and additional offshore administration support.
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This structure means you'll be able to focus on the more involved practice administration work while still having support around you when required.
n The successful person will become an key part of the day‐to‐day operation of the office and will work closely with accountants and senior staff across the business.
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What's on Offer
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Full‐time, in‐house contract position.
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A varied role with plenty of responsibility and autonomy.
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Exposure to a broad range of accounting practice systems and processes.
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Opportunity to work closely with experienced accounting professionals.
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A structured administration team with additional support around you.
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A role where you can make an immediate and tangible impact.
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Potential to utilise and further develop your public practice administration experience.
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Immediate start preferred.
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The Person
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We're looking for someone who is confident working within an accounting or professional services environment and enjoys taking ownership of their workload.
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You'll ideally have previous experience in public practice accounting administration, client services or practice support, with an understanding of the terminology, processes and deadlines involved in an accounting firm.
n You'll be highly organised, proactive and comfortable managing multiple priorities at once. You're someone who sees what needs to be done and gets on with it rather than waiting to be asked.
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You'll also need to be comfortable communicating with accountants, clients and suppliers and know when to handle something yourself versus when to elevate it to a senior team member.
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Experience with ASIC/CAS 360 would be a bonus, but the most important thing is that you're a capable, reliable administrator who understands how a busy accounting practice operates.
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If you're an experienced practice administrator looking for a hands‐on contract role where you can take ownership, work across a broad range of responsibilities and become a key part of the team, this could be a great opportunity.
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📌 Practice Administrator - Contract (Queensland)
🏢 TAP Andersen Partnership
📍 Queensland