Job Description
Design & Build Recruitment – Melbourne VIC
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We are currently working exclusively with a highly regarded Melbourne-based property developer and builder to appoint an experienced Contracts Administrator to join their in-house construction team.
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An award-winning organisation that takes a fully integrated approach to property development, with architecture, interior design, construction, project management, sales, marketing, operations and asset management all managed in-house.
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This is an excellent opportunity for a Contracts Administrator to join an experienced construction team and play a key role in the delivery of a multi-residential apartment development in South-East Melbourne.
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Location: South-East Melbourne / CBD
n Position: Contracts Administrator
n Sector: Multi-Residential / Apartments
n Employment: Permanent
n Start: September ****
n Salary: $110,000 – $130,000 + Super
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The Prospect
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Reporting to the Project Manager, you will be involved across the full project lifecycle, from pre-construction and tendering through to construction delivery and final handover.
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This is a hands-on role suited to a Contracts Administrator who enjoys being involved across procurement, subcontractor management, cost control and project delivery, rather than being limited to purely administrative responsibilities.
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You will work closely with the Project Manager, site team, consultants and subcontractors to ensure the project is delivered efficiently, within budget and to a high standard.
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Key Responsibilities
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Manage contracts administration across the project lifecycle
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Assist with estimating, tender preparation and subcontractor procurement
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Prepare scopes of work, tender packages and subcontractor documentation
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Review and compare subcontractor and supplier quotations
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Manage subcontractor engagement, contracts and compliance
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Review progress claims, variations and payment schedules
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Assist with project budgeting,



cost tracking and cost-to-complete forecasting
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Monitor project costs and financial performance
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Maintain project registers, documentation and correspondence
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Coordinate RFIs, shop drawings, approvals and project documentation
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Support the Project Manager and site team with day-to-day project delivery
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Assist with subcontractor scheduling, quality inspections and defect management
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Assist with project reporting, meetings and handover documentation
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Ensure project documentation and compliance requirements are maintained
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Assist with the successful delivery of key project milestones through to completion
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About You
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We are looking for an experienced and driven Contracts Administrator with approximately 3–5 years' experience in a construction environment.
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Ideally, you will have a background delivering multi-residential or apartment developments, with experience on projects involving:
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Basement construction
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Approximately 5–7 storeys
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Complex subcontractor packages
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Tendering and procurement
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Contracts administration
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Cost and financial management
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Full project lifecycle delivery
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Requirements
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3–5 years' experience as a Contracts Administrator
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Demonstrated experience delivering multi-residential/apartment projects
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Relevant Diploma of Building & Construction, Construction Management or related degree
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Strong understanding of construction methodology, contracts and project delivery
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Strong commercial and cost management capability
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Experience with tendering, procurement, variations and progress claims
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Experience with CostX, Microsoft Project, Microsoft 365, Sage Intacct, BuildPass or Bluebeam will be highly regarded.
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Interested?
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If you are an experienced Contracts Administrator looking for your next opportunity with a reputable developer/builder and want to be involved in the delivery of a quality Melbourne residential project, we would love to hear from you.
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📌 Contracts Administrator (Victoria)
🏢 Design And Build Recruitment
📍 Victoria