Job Description
Dental Laboratory Administrator – Fixed Teeth Victoria
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Dental Laboratory Coordinator - Fixed Teeth Australia – Ballarat
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Be part of something different in dental.
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Fixed Teeth Australia provides patients with fixed teeth and full-arch implant treatment, helping people move forward from ongoing dental problems to a more confident, functional smile.
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We are looking for a highly organised and proactive Dental Laboratory Coordinator to join our Victorian clinic business in Ballarat.
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This is a fantastic opportunity for someone who loves organisation, communication and keeping things moving in a busy clinical environment.
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About the Role
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Our laboratory workflow is an important part of delivering successful full-arch implant treatment.
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As the Dental Laboratory Coordinator, you will coordinate laboratory cases from start to finish, making sure the right information, products and laboratory work are available when required.
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You will work closely with our clinicians, dental assistants, surgical team and external laboratories, ensuring cases are organised, tracked and completed within required timeframes.
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This is primarily a coordination and administration role, rather than a technical dental laboratory position.
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What You'll Be Doing For All Our Victorian Clinics
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Coordinate and track laboratory cases from planning through to completion.
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Ensure cases are correctly logged, allocated and followed up.
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Coordinate laboratory requirements for full-arch and implant cases.
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Work closely with clinicians and dental assistants to ensure cases are prepared on time.
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Liaise with internal and external dental laboratories.
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Coordinate incoming and outgoing laboratory work and couriers.
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Monitor laboratory turnaround times and follow up outstanding cases.
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Maintain accurate case records and information.
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Assist with laboratory stock, ordering and supplier coordination.
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Assist with laboratory quotes, invoices and administration.
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Identify potential delays or issues and elevate them early.
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Help maintain organised and efficient laboratory systems.
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Assist with improving processes as our Ballarat clinic continues to grow.
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About You
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We're looking for someone who is:
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Highly organised and loves keeping things on track.
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Naturally proactive and great at following things up.
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Extremely detail focused.
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A confident and clear communicator.
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Comfortable working across multiple teams and priorities.
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Calm under pressure and able to manage deadlines.
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Tech savvy and confident learning current systems.
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Professional, reliable and accountable.
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Someone who takes ownership rather than waiting to be told what to do.
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Dental, medical, healthcare, laboratory or practice administration experience will be highly regarded.
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You don't necessarily need dental laboratory experience. We're more interested in finding someone who is organised, switched-on, willing to learn and has the right attitude.
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Why Fixed Teeth Australia?
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At Fixed Teeth Australia, we work with patients who are looking for a different solution to ongoing dental problems.
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Our clinics deliver full-arch implant treatment and fixed teeth solutions through a coordinated clinical and surgical process.
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You will work alongside experienced clinicians and a dedicated support team, playing an important role in ensuring every laboratory component is organised and ready throughout the patient's treatment journey.
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The Victorian clinics are part of a growing team, providing an opportunity to learn about a unique area of dentistry while developing your skills in coordination, administration and patient treatment workflows.
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The Person We're Looking For
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If you're the person who:
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Keeps everyone organised
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Notices the small details
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Follows things up without being asked
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Loves a good system and process
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Can juggle multiple priorities
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Communicates well with people
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Takes ownership and gets things done
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..we'd love to hear from you.
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Only those candidates who are to be interviewed will be contacted.
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📌 Dental Laboratory Administrator - Fixed Teeth Victoria (Ballarat)
🏢 Fixed Teeth Australia
📍 Ballarat