Job Description
Executive Assistant to the Deputy Principal - Head of Malvern Campus
Caulfield Grammar School is an internationally recognised, independent, co-educational school committedtoprovidingexceptionaleducational opportunities from Early Learning through to Year 12.
With over **** students across5campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, for life.
The Role
This is a rare and exciting opportunity to join Caulfield Grammar School as the Executive Assistant to the Deputy Principal – HeadofMalvernCampus,onafull-timeandpermanentcapacity.We areseekingan experienced and highly capable professional with exceptional organisational skills, meticulous attention to detail and the ability to exercise sound judgment when managing complex and confidential matters.
As a calm, organised and forward-thinking EA who thrives in a busy executive environment and takes pride in anticipating needs before they arise, youwillbring maturity, sound judgement and the ability to build strong relationships at alllevels,andact as a trusted partner to the Deputy Principal by anticipating needs, managing priorities, and ensuring effective flow of information across key school stakeholders.
Success in this role will require outstanding communication skills, the capacity to navigate competing priorities with confidence and an unwavering commitment to the highest standards of professionalism.
As a key member of the Deputy Principal's office,



you will play a significant role in enablingleadershipeffectivenessandshaping the dailyoperationalrhythmofa highlydynamicenvironment.You willbe responsible formanaging critical workflows, coordinating high-level meetings andeventsand ensuring the Deputy Principal's priorities are delivered efficiently to a consistently highstandardandidentifyopportunitiesto streamline administrative processes and improve efficiency across the campus.
The EAto theDeputyPrincipal willoperatewith a high levelof autonomy, proactively resolving issues and ensuring smooth day-to-day operations of the Deputy Principal's office.
Key Responsibilities
Provide high-level executive support to the DeputyPrincipal,demonstratingprofessionalism,discretionandstrong decision-making capabilities.
Manage a complex and dynamic calendar, including scheduling appointments, coordinatingstakeholderengagementsandpreparing daily briefing materials.
Coordinate and support a broad range of meetings,eventsand functions, including all logistical requirements such as roombookings,cateringanddocumentation.
Prepare high-quality documents, briefings, agendas, and concise minutes of meetings to supporttimelyand effective decision-making.
Maintain organised and accessible file and document management systems, and oversee accounts receivable, payable and expense processes in alignment with school policy.
Support strategic projects with robust administrative oversight and ensure follow up actions are completed




Contribute to the smooth and efficient operation of the campus by ensuring effectivescheduling,timelycommunicationandconsistent delivery of administrative support.
Model and live the Caulfield Grammar School values and behaviours.
Skills and Experience:
Minimum of 3years' experiencein a personal orexecutiveassistantrole
Experience in writing executive level reports
Experience in an educational setting is highlyadvantageous
High levelsof written & computer literacy
Excellent customer serviceand relationship management
Exceptionalattentiontodetail,organisational,timemanagementand prioritising skills
High levelof analytical thinking andproblem-solvingskills
Proven ability to work independently
Advanced Microsoft and Apple Suite skills
Hold or willing to obtain an EmploymentWorkingWithChildrenCheck.
For further information please see Position Description.
Why Caulfield Grammar School
Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly.
These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.
For more information about pursuing a career of excellence at Caulfield Grammar School, pleasevisitourCareersPage.
Competitive base and13% Superannuation
Continuous professional development opportunities
Access to outstanding facilities and resources with free onsite parking
Health & Wellbeing activities throughout the year
Employee Assistance Program (EAP)
Access to BENYappwith discounts exclusive to Caulfield employees
Applications Close:23August ****
Enquiries:******
#J-*****-Ljbffr

📌 Executive Assistant To The Deputy Principal - Head Of Malvern Campus (South Australia)
🏢 Caulfield Grammarians' Association
📍 South Australia