Office Administrator – Accounts & Operations
About the Role
We're looking for a detail-obsessed Office Administrator to be the administrative engine behind our growing landscaping business.
You'll own the books, keep payroll running on time, and make sure our back-end operations are as polished as the gardens we build — working closely with the director and senior team across job administration, accounts, and HR.
This is a role for someone who takes pride in accuracy, doesn't need to be chased, and knows their way around Job management software.
You don't need to know the difference between travertine and granite — but you do need to understand what it takes to keep a trade business running properly from the inside.
What You'll Be Doing
Managing job administration in simPRO — tracking employee hours, entering job costs, invoicing service and project jobs, and syncing to Xero
Following up outstanding invoices and keeping debtors in check with clear, skilled communication
Onboarding new staff through Employment Hero and maintaining accurate employee records
Managing the accounts inbox, processing supplier invoices into cost centres, and keeping job records tidy for the wider team
Processing weekly payroll through Xero, including PAYG and superannuation calculations, and managing weekly bank transfers




Completing daily bank reconciliations and processing supplier invoices through Hubdoc — keeping the accounts clean and up to date
What We're Looking For
Demonstrated experience in an accounts administration or bookkeeping role — ideally in trades, construction, or a similar industry
Strong working knowledge job management software
Experience processing payroll, PAYG, and superannuation
Confident using Xero is a strong advantage, but not essential; we'll support the right person to get up to speed
Highly organised with sharp attention to detail — the kind of person who notices when something doesn't add up
Clear communicator who can deal professionally with suppliers, staff, and the director
Someone who takes ownership of their work and follows through without being asked twice
Why Crafted Gardens
Boutique, owner-operated business where your contribution is visible and valued
Growing company with genuine opportunities to develop your role as we expand
Collaborative, no-nonsense team culture — we get things done and back each other up
Conveniently based in Willetton, Monday–Friday, full-time
Your application will include the following questions:
Which of the following statements best describes your right to work in Australia?
How many years' experience do you have as an accounts administrator?
How many years of payroll experience do you have?
How many years of bookkeeping experience do you have?
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📌 Accounts Administrator (Western Australia)
🏢 Crafted Gardens and Landscaping
📍 Western Australia