Job Description
To provide effective property and lease administration support across a confidential national property portfolio, with a key focus on property-related financial administration, landlord reconciliations, lease obligations, and maintaining accurate property and lease records.
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The role will work closely with Finance, Property, landlords, property managers and internal stakeholders to ensure property costs, outgoings and lease-related financial obligations are accurately recorded, reconciled and substantiated.
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Key Responsibilities
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Manage and maintain accurate property and lease records, databases and documentation;
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Review, process and reconcile landlord and property-related invoices, outgoings, rent reviews and other lease-related financial obligations;
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Reconcile landlord statements and supporting documentation to ensure charges are accurate, complete and appropriately substantiated;
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Investigate and resolve discrepancies between landlord statements, invoices, lease terms and internal records;
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Validate property-related costs against lease agreements, approvals and supporting documentation;
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Monitor rent reviews, lease changes, outgoings and other key financial obligations and ensure relevant records are updated;
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Liaise directly with landlords, property managers and internal stakeholders to resolve financial and lease-related queries;
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Assist Finance with property-related accruals, budgeting, forecasting and reporting requirements;
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Coordinate property compliance and licensing requirements, including Medicare Australia where applicable;
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Maintain key lease dates and proactively follow up upcoming renewals, options, reviews and other obligations; and
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Prepare property and lease reports, reconciliations and analysis as required.
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About the Role
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To provide effective property and lease administration support across a confidential national property portfolio, with a key focus on property-related financial administration, landlord reconciliations, lease obligations, and maintaining accurate property and lease records.
n
The role will work closely with Finance, Property, landlords, property managers and internal stakeholders to ensure property costs, outgoings and lease-related financial obligations are accurately recorded, reconciled and substantiated.
n
Key Responsibilities
n
n
Manage and maintain accurate property and lease records, databases and documentation;
n
Review, process and reconcile landlord and property-related invoices, outgoings, rent reviews and other lease-related financial obligations;
n
Reconcile landlord statements and supporting documentation to ensure charges are accurate, complete and appropriately substantiated;
n
Investigate and resolve discrepancies between landlord statements, invoices, lease terms and internal records;
n
Validate property-related costs against lease agreements, approvals and supporting documentation;
n
Monitor rent reviews, lease changes, outgoings and other key financial obligations and ensure relevant records are updated;
n
Liaise directly with landlords, property managers and internal stakeholders to resolve financial and lease-related queries;
n
Assist Finance with property-related accruals, budgeting, forecasting and reporting requirements;
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Coordinate property compliance and licensing requirements, including Medicare Australia where applicable;
n
Maintain key lease dates and proactively follow up upcoming renewals, options, reviews and other obligations; and
n
Prepare property and lease reports, reconciliations and analysis as required.
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Skills and Knowledge Requirements
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Demonstrated experience in property, lease, finance or commercial administration;
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Strong understanding of invoice processing, reconciliations and financial substantiation;
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Ability to interpret lease documentation and validate property costs against contractual obligations;
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Strong Excel and Microsoft Office skills;
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Excellent attention to detail and analytical skills;
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Strong communication and stakeholder management skills;
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Ability to independently manage competing priorities and deadlines;
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Proactive approach to identifying and resolving discrepancies.
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KEY CAPABILITIES AND BEHAVIOURS
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Connected – we trust each other and work together to bring collaborated and unified services to our business
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Innovative – we are committed to service excellence, creativity and thought leadership to bring continuous improvement and innovative solutions to our patients and business.
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Passionate – we demonstrate a love of what we do, by serving our customers with understanding, empathy and energy
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Sincere – we think with sincerity, speak with honesty & act with integrity
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If you have strong lease administration experience and enjoy working with contracts, compliance and detailed property documentation, we would love to hear from you.
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Additional information
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Growth opportunities & team support
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📌 Lease Administrator (New South Wales)
🏢 Tink Recruitment
📍 New South Wales