Job Description
Location:Melbourne — must be able to work primarily in person in Glen Iris
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Employment: Full-time, primarily in person
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Compensation: Competitive with Saint Haven membership benefit
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About the role:
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We are seeking a proactive and highly organized Executive & Personal Assistant to support a founder and CEO at a fast moving tech startup. You will manage a mix of executive administration, personal logistics and local tasks. This is a hands-on role for someone who enjoys solving problems, anticipating needs and ensuring important details are handled efficiently.
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Responsibilities:
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Manage skilled and personal calendars, appointments and changing priorities.
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Coordinate domestic and international travel.
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Prepare correspondence, documents, expenses and meeting materials.
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Track deadlines, commitments and follow-up actions.
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Liaise with colleagues, advisers, vendors and service providers.
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Coordinate household logistics, appointments, deliveries and tradespeople.
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Complete local errands, returns, collections and purchases.
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Arrange vehicle servicing, maintenance and petrol.
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Build simple systems for recurring tasks.
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Handle confidential personal and business information with discretion.
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Work closely with the Chief of Staff to keep priorities moving.
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You will ideally have:
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Five or more years of experience as an Executive Assistant, Personal Assistant, private PA, office manager or similar.
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Experience supporting a founder, CEO or senior executive.
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Robust calendar, travel and administrative skills.
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Excellent judgment, communication and attention to detail.
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A proactive, practical and service-oriented mindset.
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Confidence working independently in a fast-moving environment.
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Strong technology skills and comfort using modern productivity tools.
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A full driver's licence and reliable transport.
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Strong professional references.
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Working arrangements:
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This is primarily an in-person role based in Glen Iris and the surrounding inner southeastern suburbs. Standard full-time hours are expected, with occasional reasonable flexibility for travel, appointments or urgent matters.
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📌 Executive & Personal Assistant To Ceo (Victoria)
🏢 A+
📍 Victoria