Harleys Complete Plumbing Services is seeking a motivated, organised Administration Assistant to join our Wangara team.
This is a full time role, 38 hours per week, at $35 per hour plus superannuation.
You’ll support our commercial plumbing maintenance business through invoicing, compliance, customer communication and service coordination support.
If you’re organised, customer-focused and enjoy variety, we’d love to hear from you.
What You’ll Do
Primary Responsibilities
Manage accurate, timely invoicing
Upload invoices and documents to customer portals
Process service reports and job paperwork
Maintain employee qualification and licence records
Manage compliance across CM3, Rapid Global and similar platforms
Assist with document control and general administration
Service Coordination Support
You’ll also support the Service Coordination team by:
Assisting with scheduling and technician allocation
Providing customer updates and service information
Keeping job records, notes and statuses accurate
Supporting plumbers and field staff with admin needs
Helping improve processes and efficiency
What We’re Looking For
Essential Skills & Experience
Administration, invoicing, coordination or customer service experience
Strong computer skills, including Microsoft Office
Explicit communication and a professional manner
Excellent attention to detail and accuracy
Solid time management and organisation
Ability to work independently and as part of a team
Highly Regarded
Trade, maintenance, construction or service business experience
Experience with Ascora, SimPRO, Aroflo, ServiceM8 or similar
Knowledge of invoicing and service administration processes
Why Join Harleys?
Full-time stability with a respected and growing Perth business
$35 per hour plus superannuation
Supportive and collaborative team culture
Ongoing training and development opportunities
Modern office facilities with onsite parking and onsite gym
Long-term career growth opportunities
Work alongside experienced operations and service teams
Be part of a company that values quality, teamwork and great customer service
About Us
Harleys Complete Plumbing Services has been delivering high-quality commercial plumbing and maintenance services across Perth for more than 20 years. We pride ourselves on providing reliable service, strong customer relationships and a supportive team environment where our people can succeed.