Job Description
The Finance and Administration Manager is responsible for leading the finance and administration function to ensure accurate, timely and efficient processing of supplier invoices, customer billing, reporting, and financial administration. The role manages a core team of five direct reports and provides leadership across an overall team of approximately 30 staff, ensuring strong service delivery, clear accountability, and continuous improvement across billing and reporting processes.
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Key Responsibilities
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Oversee the accuracy and completeness of data entered into the system, including volumes, dollar amounts and client billing information.
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Ensure monthly client invoices and reports are generated accurately and within required timeframes.
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Review and monitor system records to ensure services are invoiced, current and correctly maintained.
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Assist with monthly reconciliation between WTS and Dynamics 365 FinOps transactions.
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Supervise the processing and tracking of rebates, services, credit requests and billing corrections.
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Ensure subcontractor invoices are batched correctly and submitted to Accounts Payable on time.
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Coordinate workloads to meet invoice processing and payment preparation deadlines.
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Monitor outstanding tasks, resolve delays and **escalate** unresolved payment or documentation issues.
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Guide staff on invoice queries, missing information and processing issues.
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Liaise with Project Managers regarding pricing issues, billing risks and client-specific requirements.
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Maintain professional standards when dealing with clients, subcontractors and internal personnel.
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Coach team members in invoice handling, filing, batching and query resolution.
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Assist with training new or less experienced staff where required.
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Manage team staffing including working with the internal talent acquisition team to recruit staff
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Manage the performance of the administration team.
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Skills and Experience
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Formal qualifications in business or accounting desirable.
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Experience in a similar finance or administration role.
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Strong financial administration, billing, reconciliation and reporting skills.
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Advanced Excel, database and billing/workflow system skills.
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Ability to interpret volumes, charges, rebates, credits and billing adjustments.
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Understanding of client billing requirements, service agreements and related portals.
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Ability to review and improve administrative processes and controls.
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Strong customer service, stakeholder management and communication skills.
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Ability to manage subcontractor invoice and credit-related issues.
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Ability to prepare clear reports for Project Managers and senior stakeholders.
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Commercial awareness of revenue, cost and billing impacts.
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Ability to maintain confidentiality and meet compliance, audit and internal control requirements.
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Who we are
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At REMONDIS, you'll be part of a cleaner, more sustainable future. We provide comprehensive collection, treatment, resource recovery, and disposal services across industrial, commercial, municipal, and mining sectors. We have a strong local presence, and a commitment to making a positive environmental impact.
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REMOMDIS provides an essential service with a solid focus on recycling and positive environmental outcomes, operating from 40+ local branches right across Australia.
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REMOMDIS is one of the world's largest waste management and recycling companies. We've been here in Australia providing essential services to business, government and local communities since ****. Our team includes skilled drivers and technicians, supported by sales, customer service, administrative and operational teams to ensure we deliver a reliable, responsive and environmentally responsible service, every day. We call it 'working for the future'.
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REMOMDIS is an Equal Opportunity Employer, and we invite you to be part of an organization that fosters a diverse workplace. Aboriginal and Torres Strait Islander people are strongly encouraged to apply.
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You'll need proof of entitlement to work in Australia. You'll undergo a police check and a pre-employment medical, including a drug and alcohol test.
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📌 Finance And Administration Manager (New South Wales)
🏢 Remondis
📍 New South Wales