Job Description
T42 Electrical & Air Conditioning Pty Ltd
n Worongary, Gold Coast – relocating to Burleigh
n Full-time | Monday to Friday | 9:00am–5:30pm
n $65,000 - $80,000 + superannuation – salary
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Join a growing Gold Coast trade-services business
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T42 Electrical & Air Conditioning is looking for an organised, proactive and dependable Business Administration Coordinator to join our friendly team.
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This is an important position responsible for keeping our accounts, payroll administration, employee records, quotes and general business administration running smoothly.
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By taking ownership of these tasks, you will allow our customer service team to focus on delivering an excellent customer experience and our scheduling team to focus on coordinating our technicians.
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Our office is currently located in Worongary and will be relocating to Burleigh in the future.
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About the role
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Your responsibilities will include:
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Business and operational support
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Provide backup support to our customer service and scheduling teams
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Assist with phone overflow and scheduling during busy periods or team leave
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Process compliance certificates and job documentation
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Maintain accurate ServiceM8 records and filing
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Manage supplier documentation and general office paperwork
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Help ensure T42's customer communication standards are consistently maintained
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Accounts and invoice administration
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Follow up outstanding invoices and customer accounts
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Send payment reminders and account statements
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Record customer payment communication
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Escalate overdue accounts when required
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Complete invoice reconciliation through Burdi
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Assist with billing and invoice reconciliation in Xero
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Quote administration
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Follow up outstanding quotes
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Maintain and manage the quote follow-up pipeline
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Process accepted quotes
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Confirm customer deposits where required
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Direct technical quote questions to the appropriate manager or technician
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Maintain clear and professional communication with customers
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Payroll and employee administration
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Review employee timesheets
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Prepare payroll information
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Manage leave entry and general payroll administration
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Maintain payroll records, allowances and employee files
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File employment contracts and employee documentation
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Track employee licence and qualification expiry dates
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Maintain training records
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Complete onboarding and offboarding paperwork
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Set up new employees in ServiceM8, Xero and Burdi reporting
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Coordinate uniform and PPE administration
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About you
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You will be a great fit for this role if you are: Highly organised with strong attention to detail
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Confident managing multiple administrative priorities
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Reliable, accountable and comfortable taking ownership of your responsibilities
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Professional and friendly when communicating with customers and team members
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Experienced in accounts administration, payroll support or general business administration
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Comfortable learning new systems and processes
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Able to work independently while contributing to a supportive team
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Confident handling private employee and financial information
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Experience within an electrical, air-conditioning, construction or trade-services business would be highly regarded but is not essential.
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Experience with a job management or scheduling system, Xero, Burdi, payroll administration, or accounts receivable is also preferred; however, training will be provided to the right person.
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Full time, stable Monday-to-Friday position
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Friendly and supportive team environment
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Competitive salary of $65,000–$80,000 plus superannuation (depending on experience)
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An opportunity to take ownership of an important position
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Work with a growing Gold Coast electrical and air-conditioning business
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Ongoing opportunities to learn and develop as the company grows
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Future office relocation to Burleigh
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About T42
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T42 Electrical & Air Conditioning is a growing Gold Coast business providing high-quality electrical and air-conditioning services.
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We pride ourselves on excellent workmanship, strong customer communication and creating a positive, supportive workplace for our team. We are continuing to strengthen our systems and internal structure, making this an exciting time to join the business.
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📌 Business Administration Coordinator (Gold Coast)
🏢 @
📍 Gold Coast