Job Description
As Administration & Operations Coordinator, you'll provide support across the wider business rather than being tied to one particular department. You'll work closely with Directors, Project Managers, Site Managers and the wider team to assist with day-to-day administration and coordination required to keep projects and the office running efficiently. The role will be wide-ranging, and you'll be comfortable jumping between priorities and taking ownership of your responsibilities.
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Key responsibilities
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Provide day-to-day administrative support across the business
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Manage incoming calls, emails and general enquiries
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Maintain organised electronic filing systems, project folders and company records
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Prepare correspondence, documents, spreadsheets and reports
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Assist with diary management, meetings and appointments
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Coordinate meeting rooms, office requirements and general supplies
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Process and enter supplier invoices and match invoices against purchase orders
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Assist with accounts payable and receivable administration
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Provide administrative support to Project Managers across multiple commercial fitout projects
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Assist with ordering office and project-related products and materials, liaising with suppliers regarding pricing, availability and lead times
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About you
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Previous experience in administration, office coordination, accounts administration, project administration or a similar role
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Strong Microsoft Office skills, particularly Outlook, Word and Excel
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Experience with Myob or similar accounting software would be advantageous




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Excellent written and verbal communication skills
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Strong organisational and time-management abilities
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High attention to detail
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Confidence dealing with clients, suppliers, trades and subcontractors
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Ability to manage multiple priorities without becoming overwhelmed
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Strong computer skills and the ability to pick up new systems quickly
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About us
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Our company is an established Melbourne commercial fitout company delivering projects across office, retail, medical, wellness, hospitality and other commercial sectors. With more than 12 years of experience, we've built our reputation around quality workmanship, strong client relationships, practical project management and delivering spaces we're proud to put our name to. We're ambitious about growing the business, but we're equally committed to maintaining the close-knit, down-to-earth culture that's helped us get here.
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Casual position with agreed working days and hours, with flexibility around school hours
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Competitive remuneration based on experience
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A stable role within a growing commercial construction business
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A supportive, collaborative and genuinely enjoyable team workplace
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Variety — no two days will look exactly the same
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Exposure to exciting commercial fitout projects throughout Melbourne
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Opportunity to learn about the construction and fitout industry
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Direct access to Directors and the wider management team
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Opportunity for the position to develop as the business continues to grow
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📌 Administration & Operations Coordinator (Victoria)
🏢 Ultimate Chippy
📍 Victoria