Job Description
Optimum Business Advisory & Accounting Professionals – Liverpool NSW
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We are a well-established accounting firm in the heart of Liverpool. Our close-knit team prides itself on delivering personalised, high-quality accounting services to a diverse range of clients.
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We are seeking an experienced and highly organised Administration Assistant to join our team. This is a key role within the practice, providing high-level administrative support to our accountants and directors while helping ensure the smooth day-to-day operation of the office.
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Position Overview
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As part of the administration team, you will be providing administrative support to management and accountants while ensuring the efficient running of key administrative functions across the practice.
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We are looking for someone who can work both independently and collaboratively, manage competing priorities, demonstrate initiative, and take on responsibility for seeing tasks through to completion.
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This is a hands on role, the successful candidate will work closely alongside our administration team, contributing equally to day-to-day administrative responsibilities. We value teamwork highly and are seeking someone who leads by example through their work ethic, willingness to assist others and positive attitude.
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Key Responsibilities
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Reception and Client Service:
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Manage the reception area, ensuring a welcoming and professional environment.
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Answer and direct incoming calls and enquiries.
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Greeting clients and visitors and providing exceptional client service.
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Administrative Support:
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Providing support to management and the accounting team.
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Monitor and manage a shared administrative inbox.
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Manage incoming and outgoing mail and correspondence.
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Scan, file and maintain electronic client records with a high level of accuracy.
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Compliance & Practice Administration:
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Liaise with the Australian Taxation Office (ATO), Australian Business Register (ABR), Australian Securities and Investments Commission (ASIC) and other government agencies as required.
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Prepare ASIC Forms and related compliance documentation.
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Assist with Company registrations, Trust establishments and other new entity formations.
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Maintain accurate records and ensure administrative processes are completed in accordance with firm procedures.
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Assist with workflow management and ensure jobs are appropriately tracked and actioned.
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Team Support and Coordination:
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Support the Practice Manager and admin team with day-to-day administrative requirements.
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Take ownership of assigned tasks and proactively follow up outstanding matters.
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Work collaboratively with the administration team to ensure work is completed accurately and deadlines are met.
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Foster a positive and cooperative team setting through open communication and willingness to assist others.
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Accounting Support:
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Assist in the preparation and collation of financial reports and client documentation.
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Undertake additional duties as required to support the effective operation of the practice.
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About You
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To be successful in this role, you will be highly organised, driven and a team player who genuinely enjoys supporting those around you and contributing to a collaborative workplace. You are someone who enjoys working in a fast-paced environment and takes pride in delivering accurate work in a timely manner. You are confident to work autonomously and take accountability for your own responsibilities while recognising the importance of sharing workloads with the team to achieve common goals.
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Previous experience in administration within an accounting firm preferred, otherwise high level administration experience in a professional services workplace.
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Experience with ASIC compliance.
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Be punctual, dedicated, reliable and trustworthy.
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Ability to work independently while contributing positively to the team.
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Excellent verbal and written communication skills.
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Proficiency in Office 365, Word, Excel.
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Strong organisational skills.
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High attention to detail.
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📌 Accounting Administration Assistant (Sydney)
🏢 Optimum Business Advisory & Accounting Professionals
📍 Sydney