Job Description
Luxury Skincare & Aesthetic Medicine | Melbourne CBD
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An exciting opportunity is available to work directly with the founder of a growing, doctor-led cosmetics and aesthetic medicine group.
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This is not a conventional receptionist or purely administrative position. We are looking for an intelligent, highly organised and resourceful person who wants to help build a distinctive Australian luxury skincare brand while supporting projects across cosmetic medicine, professional education and events.
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You will become the founder's trusted operational partner—helping transform ideas into well-organised, completed projects.
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KEY RESPONSIBILITIES
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Supporting the founder with priorities, correspondence, scheduling and follow-up
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Coordinating cosmetic product development, packaging, manufacturers and suppliers
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Monitoring orders, inventory, deliveries and project timelines
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Supporting e-commerce operations and customer communication
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Coordinating product launches, professional trainings, awards and special events
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Preparing presentations, documents, spreadsheets and project plans
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Liaising professionally with doctors, clinics, suppliers and business partners
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Assisting with marketing coordination, social media content and brand presentation
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Creating practical systems so that projects remain organised and nothing is overlooked
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Researching opportunities and independently resolving day-to-day operational issues
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ABOUT YOU
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You are proactive, polished and exceptionally reliable.



You do not wait to be reminded—you anticipate, follow through and take pride in completing work to a high standard.
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You will ideally have:
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At least three years' experience in executive assistance, operations, project coordination, beauty, skincare, medical aesthetics or a premium consumer brand
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Excellent written and spoken English
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Strong organisational skills and meticulous attention to detail
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Confidence communicating with senior professionals and international suppliers
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Experience with Microsoft Office or Google Workspace; Shopify and Canva experience would be advantageous
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Positive commercial judgment and the ability to manage several priorities
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Discretion, maturity and respect for confidential information
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Genuine interest in skincare, aesthetics, luxury branding and business development
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A long-term mindset and enthusiasm for growing with the organisation
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WHAT WE OFFER
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Direct involvement in developing an emerging Australian luxury skincare brand
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Varied and meaningful work across cosmetics, medicine, education and events
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Considerable responsibility, autonomy and opportunity for qualified growth
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A creative, entrepreneurial workplace where strong ideas are valued
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Melbourne CBD location with some flexibility after the initial training period
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Initially three days per week, with the possibility of increasing as the business grows
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Approximately $40–$48 per hour plus superannuation, depending on experience
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