Job Description
Warehouse Admin Assistant – School Hours, Monday to Friday
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$30/hour | Part-Time, 9:30am–2:30pm | Upper Coomera, QLD | Immediate Start
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About the Role
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Guinea Pigs Australia is seeking a Warehouse Admin Assistant to join our team at our Upper Coomera facility.
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This is a part-time position working during school hours, Monday to Friday, 9:30am–2:30pm, offering flexibility for those seeking work that fits around family commitments. In this role, you will provide essential administrative support to our warehouse operations, ensuring smooth day-to-day functioning and contributing to the efficiency of our business. This position is integral to maintaining organised systems and processes that support our growing organisation.
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Key Responsibilities
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Process and manage warehouse documentation, including invoices, purchase orders and delivery records
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Basic bookkeeping and follow up stores for payments.
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Reconcile payments to outstanding orders.
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Ensure stock is accurate by completing regular stock takes
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Maintain accurate inventory records and assist with stock tracking and reconciliation
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Coordinate with suppliers and manage communications regarding orders and shipments
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Support the organisation of warehouse filing systems and ensure documentation is stored correctly
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Assist with data entry tasks and maintain administrative databases
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Answer phone calls and emails, directing enquiries to appropriate team members
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Provide general office support to the warehouse team as required
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Help prepare reports and summaries of warehouse activities
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Keep our showroom tidy and well stocked
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Provide customer service for walk-in customers — process orders, adjust stock, and process EFT payments
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Handle phone calls with customers regarding orders, shipping, or order edits
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Assist the warehouse team during busy periods with organisation, queries, and picking urgent orders
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What We're Looking For
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Proven experience as an administrative assistant or in a similar administrative support role
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Strong organisational skills with attention to detail
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Proficiency in Microsoft Office applications, particularly Excel and Word
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Excellent written and verbal communication skills
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Ability to manage multiple tasks and prioritise workload effectively
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Experience with inventory management or warehouse operations is highly desirable
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Reliability and commitment to maintaining professional standards
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Ability to work independently and as part of a team
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Comfortable with light lifting and general warehouse duties
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What We Offer
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Guinea Pigs Australia values our team members and is committed to providing a supportive work environment. We offer flexible part‐time hours that align with school schedules, allowing you to maintain work‐life balance. Our team enjoys a welcoming workplace culture where contributions are recognised and valued.
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We are an equal prospect employer and welcome applications from all backgrounds.
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About Us
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We are passionate about animal welfare and providing quality products and services to our customers. Based in Upper Coomera, Queensland, we pride ourselves on maintaining a supportive team environment where every member plays an important role in our success.
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📌 Warehouse Admin Assistant - School Hours, Monday To Friday (Gold Coast)
🏢 Guinea Pigs Australia
📍 Gold Coast