Job Description
The Project Coordinator plays a critical support role in ensuring projects are delivered efficiently, accurately, and in alignment with project milestones and practice standards. This role acts as the frontline of project delivery - supporting project teams through program coordination, documentation management, consultant liaison, reporting, meeting administration, contract administration, and project governance. The ideal candidate is highly organised, commercially aware, process-driven, and comfortable operating within a fast-paced design-led workplace.
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Key responsibilities
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Coordinate project workflows across all design and delivery stages
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Assist in maintaining project programs, timelines, and milestone tracking
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Monitor action items, deliverables, and project deadlines
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Support project resourcing coordination in collaboration with Principal, Project Management and leadership
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Prepare and maintain project schedules and status reports
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Monitor and report on activity that meet social commitments embedded in project related consultancy agreements
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Liaise with internal teams, consultants, clients, and external stakeholders to gather data for reporting
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Monitor project progress against scope,



program, and key deliverables
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Maintain project filing systems and digital document control protocols
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Assist with the issue and transmittal of drawings, reports, submissions, and correspondence
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Manage social impact contractual commitments
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About you
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3+ years' experience in project coordination, architectural administration, contract administration, or design practice operations
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Experience within architecture, design, construction, or related professional services
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Strong understanding of project delivery stages in Australian architectural practice
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Excellent written and verbal communication skills
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Exceptional organisational and multitasking capability
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Strong attention to detail and process accuracy
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Advanced Microsoft Office Suite skills
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Experience with project management/document control platforms
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Tertiary qualification in Business Administration, Project Management, Administration or other relevant qualification, desirable
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General familiarity with construction documentation and workflows, desirable
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📌 Project Coordinator (New South Wales)
🏢 candalepas associates
📍 New South Wales