Job Description
Plant Hire Solutions Australia – Tullamarine VIC
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Reporting to the Directors and working closely with our operations and sales team, you will take ownership of the day-to-day accounts and administration functions to keep the business running smoothly.
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Key responsibilities
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Process daily hire dockets and prepare sales invoicing from our hire system
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Manage Accounts Receivable & Payable – invoicing, reconciliations, follow-ups and payments
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Reconcile driver timesheets, subcontractor invoices and supplier statements
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Assist with payroll preparation, including collating hours and allowances
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General administration – filing compliance documents (tickets, insurance, SWMS), data entry and record keeping
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Support the Operations Manager with end-of-month reporting and BAS preparation for our accountant
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Answer incoming calls and assist with customer and driver queries when required
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About you
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Proven experience as an Accounts Administrator, Bookkeeper, or Accounts Assistant
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Strong attention to detail and high level of accuracy with numbers
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Confident with Xero and Microsoft Excel
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Excellent communication and organisation skills – you can chase a docket and keep things friendly
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Ability to work autonomously and manage your own workload across 3 days
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Full Australian unrestricted working rights
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Experience in plant hire, transport, logistics or civil construction industries (highly desired)
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Understanding of subcontractor / driver payments and hire invoicing (highly desired)
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Certificate in Bookkeeping / Accounting is a plus, but not essential
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About us
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Based in Tullamarine, Plant Hire Solutions Australia is a specialist plant hire company providing earthmoving solutions, wet-hire plant & machinery, and acting as an agent for truck drivers to civil construction jobs across Melbourne and regional VIC. We are a busy, growing business.
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Part‐time – approx. 3 days per week (suitable for a return to work parent)
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Supportive, family-feel team with a busy and varied workload
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Competitive hourly rate + super, based on experience
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Chance for additional hours as the business grows
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📌 Accounts Administrator (South Australia)
🏢 Plant Hire Solutions Australia
📍 South Australia