Job Description
Byrne & Sons Painting Services Pty Ltd – Erina NSW
n
We're looking for a highly organised, proactive Office Administrator to join our growing painting business.
n
The role will initially start part-time while you learn our systems, CRM, team and day-to-day operations, with the intention of progressing into a full-time office co-ordinator once fully trained and integrated into the business.
n
We're growing quickly, so this is an opportunity to come in early and become a key part of the company as we expand our crews and operations.
n
While some on-site training would be necessary, the position would be mostly remote to start, as the company expands we would look to at it being a hybrid role with an office.
n
Key Responsibilities
n
Managing incoming calls, enquiries and customer communication
n
Booking and coordinating quote inspections
n
Learning & Managing our CRM
n
keeping leads, quotes and jobs organised
n
Coordinating job schedules across multiple painting crews
n
Sending deposits, progress invoices and final invoices
n
Monitoring outstanding accounts and following up payments
n
Managing supplier invoices, receipts and bookkeeping documentation
n
Liaising with our bookkeeper and keeping financial paperwork organised
n
Preparing job folders and ensuring crews have the information they need before starting
n
Sending pre-start information and updates to customers
n
Coordinating routine material and supplier requirements
n
Collecting daily job updates, photos and progress information from crews
n
Following up completed projects and requesting customer reviews
n




General office administration and helping improve internal systems and processes
n
Keeping the director informed of anything requiring their attention or decision
n
About You
n
We're looking for someone who is:
n
Extremely organised and reliable
n
Confident communicating with customers, tradespeople and suppliers
n
Comfortable taking ownership rather than waiting to be told every small task
n
Good at prioritising when several things are happening at once
n
Able to understand, use and integrate AI into their workflow
n
Confident with computers, email, spreadsheets and cloud-based software
n
Detail-oriented with invoicing, scheduling and paperwork
n
Friendly and professional on the phone
n
Interested in growing with the business and taking on greater responsibility over time
n
Previous administration experience within trades, construction, property, building or a service-based business would be highly regarded.
n
The Opportunity
n
This isn't intended to remain a small part time admin position.
n
You'll initially work closely with the director to learn how the company operates and gradually take ownership of the day-to-day administration.
n
As you're trained and integrated into the business, the position will progress toward full-time, with the opportunity to become a central part of the company's operations as we continue to grow.
n
Be careful - Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .
#J-*****-Ljbffr

📌 Office Coordinator/Admin (Central Coast)
🏢 Byrne & Sons Painting Services
📍 Central Coast