Job Description
Get Staff Now is seeking a highly organised and proactive Administration & Executive Coordinator to support our CEO, leadership team and day-to-day business operations.
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We're looking for someone who loves checklists, calendars and follow-ups, takes initiative and keeps multiple priorities moving without needing constant direction.
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Administration & Executive Coordinator
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Melbourne CBD | Full time
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Get Staff Now is seeking a highly organised and proactive Administration & Executive Coordinator to support our CEO, leadership team and day-to-day business operations.
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We're looking for someone who loves checklists, calendars and follow-ups, takes initiative and keeps multiple priorities moving without needing constant direction.
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Key Responsibilities
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Executive and general administrative support.
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Coordinate flights, accommodation, Ubers, meetings and calendars.
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Receive calls and accurately log staffing/client requests.
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Prepare contracts, documents and coordinate Stat Decs.
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Coordinate workshops, expos, events, hampers and business materials.
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Manage social media content and assist with marketing campaigns.
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Create professional flyers, brochures and marketing collateral.
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Provide administrative support across FoundU and Monday.com
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Coordinate with external HR and payroll providers.
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Track outstanding actions, follow up deadlines and escalat ... required.
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About You
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You will be highly organised, detail-focused and comfortable working in a fast-paced environment. You'll take ownership, follow things through to completion and be confident reminding team members and senior management when something needs action.
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Essential:
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Strong administration/coordination experience.
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Graphic design skills.
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Social media marketing experience.
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Excellent written and verbal communication.
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Strong organisational and time-management skills.
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Ability to manage multiple priorities independently.
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Experience in recruitment/labour hire, FoundU, payroll or HR administration will be highly regarded.
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Why Join Us?
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You'll work closely with our CEO and leadership team in a varied role with genuine responsibility and the opportunity to grow with an expanding national workforce business.
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Get Staff Now — Australia's Most Trusted Workforce Partner.
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📌 Admin & Executive Coordinator (Victoria)
🏢 Get Staff Now
📍 Victoria