Job Description
We are a growing residential construction company dedicated to delivering high-quality homes and exceptional customer experiences. Our team values professionalism, teamwork, and attention to detail. We are looking for an organised and motivated Accounts Manager to manage our accounts team and ensure the smooth running of day-to-day accounts operations.
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Key Responsibilities / Capabilities
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Accounts Payable
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Familiarity with filing purchase orders
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Familiarity with pairing up supplier/ subcontractor invoices to purchase orders
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Checking supplier/ subcontractor invoices against purchase orders
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Processing supplier/ subcontractor invoices and accounts into Xero bill function
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Processing supplier/ subcontractor invoice payment runs
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Ensuring accuracy of invoice coding and compliance with company procedures
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Reconciling supplier statements and processing payment runs
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Establishing new trade subcontractors and suppliers in Xero and other accounting systems for payment processing
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Setting-up and maintaining accurate records of subcontractor compliance documentation (e.g. insurances, ABNs, licences)
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Setting reminders and monitoring directors' financial and accounting deadlines to ensure all obligations are completed on time.
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Maintaining strict adherence to payment deadlines, prioritising tasks and adjusting internal workflows to ensure all financial obligations are completed within required timeframes
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Taking initiative and adapting to changing internal processes and priorities to ensure deadlines are consistently achieved
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Accounts Receivable
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Raising client invoices and progress claims in line with construction contracts & variations raised
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Amending client progress claim schedules to meet bank requirements and project-specific requirements
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Monitoring customer payments and following up outstanding accounts
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Allocating customer payments & issuing receipts
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Supporting bank reconciliations in Xero
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Payroll Support
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Assisting with and processing weekly/fortnightly payroll processing in Xero
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Maintaining employee records (timesheets, leave, superannuation)
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Ensuring compliance with Fair Work and ATO requirements
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Preparing and lodging Australian Apprenticeship Incentive System claims and other applicable government benefit and incentive claims
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General Accounting & Administration
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Assisting with monthly reporting, data entry, and reconciliations
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Supporting budgeting and cost tracking for projects
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Liaising with project managers, subcontractors, suppliers, and clients regarding accounts matters
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Answering phone calls and assisting with general office enquiries in a professional manner
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Filing, maintaining records, and performing other administrative tasks as required
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Bank Reconciliations
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Entering credit card receipts into Xero Bills and reconciling the associated accounts
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Posting Accounting Journals
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Maintaining a strong understanding of Australian accounting and statutory lodgement requirements and due dates,



including BAS, superannuation and payroll tax obligations
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Skills & Experience
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Previous experience in accounts, bookkeeping, or administration (accounting and construction industry experience highly regarded)
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Strong attention to detail and accuracy with data entry and invoice matching
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Thoroughly checking Accounts Administrator work, identifying discrepancies and errors, and making or coordinating appropriate corrections
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Comprehensive knowledge of Xero and other accounting software, including bank reconciliations, contacts, invoicing, receipts, bills, payroll, superannuation and reporting functions
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Understanding of different business structures, including Sole Traders, Partnerships, Companies and Trusts, particularly when establishing subcontractors and suppliers
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Maintaining a high level of accuracy, confidentiality, organisation and attention to detail across all accounting and administrative responsibilities
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Intermediate MS Excel and Microsoft Office skills
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Good communication and organisational skills
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Ability to work both independently and as part of a team
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Qualifications
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Certificate IV in Accounting & Bookkeeping or Accounting Degree (highly regarded)
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What We Offer
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Opportunity to work within a supportive and professional team
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Exposure to the residential construction industry
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Growth opportunities and development opportunities
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Job Type: Full-time
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Experience: Accounts: 5 years (Required)
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Work Authorisation: Australia (Required)
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Work Location: In Person (Required) / Remote Position Not Available
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📌 Accounts Manager (Central Coast)
🏢 Valletta Homes
📍 Central Coast