Job Description
Temporary Administration & Accounts Support
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Temporary Administration & Accounts Support
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We are seeking a Temporary Administration & Accounts Support team member to provide reliable administrative and financial support across our busy real estate business.
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This is a wide-ranging role suited to someone who is highly organised, detail-oriented and confident working with accounts, trust records, settlements and general administration.
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Key Responsibilities
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Monitor and manage emails and daily administrative requirements.
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Complete daily receipting for Trust Accounts, including two rental and two sales accounts.
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Prepare contracts, Form 2s and settlement documentation.
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Prepare tax invoices for settlements, sales commissions and contractors.
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Prepare and issue daily settlement tax invoices.
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Process sales advertising and commission payments in accordance with trust records.
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Assist with AML requirements for the Sales Division.
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Prepare and provide receipts and supporting documentation to the bookkeeper.
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Check, print and prepare invoices for payment by the Director.
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Check and prepare settlement payments for approval.
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Check and prepare BAS and IAS payments for approval.
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Check and prepare advertising disbursements for payment.
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Follow up outstanding invoices, payments and discrepancies.
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Maintain accurate financial records, documentation and filing systems.
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Provide general administrative and accounts support to the team.
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Provide administrative and accounts advice and support to the sales team.
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Work closely with the Director, Administration Team and Bookkeeping Team to ensure all financial and administrative tasks are completed accurately and on time.
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Skills & Experience
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The successful candidate will ideally have:
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Previous administration, accounts or real estate experience.
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Experience with trust accounting, settlements or property administration (highly regarded).
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Strong attention to detail and a high level of accuracy.
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Excellent organisational and time-management skills.
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The ability to work independently and meet deadlines.
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A proactive approach and the ability to manage competing priorities.
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Strong communication skills and a professional manner.
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The ability to maintain strict confidentiality when handling financial information.
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Confidence working with financial records, invoices and payment documentation.
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Reporting Structure
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This position reports directly to Lindsay Battley (Director) and works closely with the Administration Team and Bookkeeping Team.
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The Opportunity
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This is an ideal opportunity for an experienced administration or accounts professional looking for a temporary role with a varied workload in a fast-paced real estate environment. This could also lead to a permanent position with the business in other various roles.
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If you are organised, trustworthy, accurate and enjoy keeping the administrative and financial side of a business running smoothly, we would love to hear from you.
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MUST HAVE REALESTATE LICENCE
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THIS POSITION WILL BE FOR 6-9 MONTHS
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📌 Temporary Administration & Accounts Support (Queensland)
🏢 Ray White
📍 Queensland