Job Description
Please note this is a contract through to 31 December ****, with the potential to transition to a permanent full-time position
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About Imagine Experiences
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Imagine Experiences is a leading events company specialising in the Finance and Property sectors. We create and deliver exceptional event experiences, from corporate conferences and incentive programs through to large-scale events and group experiences.
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We are looking for an experienced and highly capable Senior Event Project Manager to join our team on a contract basis through to the end of ****. For the right person, there is potential for the position to develop into a permanent full-time role.
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The Role
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This is a senior, hands-on role for an experienced event professional who can lead complex events from initial brief through planning, contracting, delivery and close-out.
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You will take ownership of multiple event projects and client relationships, ensuring scope, timelines, budgets, suppliers, contracts and delivery are effectively managed.
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Experience delivering large-scale events, festivals, high-volume group programs or international events will be highly regarded.
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The successful candidate will be highly organised, commercially aware and confident making decisions in fast-moving event environments.
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Key Responsibilities
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Lead event projects from initial brief through planning, contracting, execution and close-out.
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Develop and manage project plans, scopes, milestones, timelines, budgets, production schedules, risks, dependencies and key deliverables.
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Manage multiple projects concurrently, keeping priorities, deadlines, actions and stakeholders on track.
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Build strong client relationships and translate objectives, budgets and event requirements into effective event outcomes.
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Act as the senior client contact throughout the project lifecycle, managing expectations, approvals, scope and key milestones.
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Source and manage venues, suppliers, production partners, entertainment, transport providers and other event stakeholders.
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Manage supplier contracting, including reviewing proposals and agreements, confirming scope, deliverables, pricing and key terms, negotiating arrangements, and coordinating approvals and execution.
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Manage complex event logistics including registration, accommodation, travel, transport, guest movements, functions, production requirements and on-site operations.
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Plan and coordinate large group movements and high-volume attendee experiences.
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Support festival-style and large-format events, including site logistics, infrastructure, crowd movement, programming and production requirements.
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Manage event registration, attendee communications, reporting and event data through EventsAir and other event technology platforms.
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Lead on-site operations and manage changes, challenges and competing priorities in real time.
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Maintain key project and operational documentation including event manuals, briefing documents, supplier schedules, risk registers, contingency plans and contract trackers.
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Brief and coordinate event staff, contractors, suppliers and stakeholders to ensure responsibilities, deadlines and deliverables are explicit.
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Work collaboratively with marketing and creative teams to support event communications, attendee engagement and the overall guest experience.
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Lead project close-out and post-event reviews, including supplier and cost reconciliation, feedback and lessons learned.
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Contribute to continuous improvement across project processes, supplier relationships, contracting practices and event delivery standards.
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International Events & Travel
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International event experience is highly desirable, particularly across conferences, incentive programs or large group experiences.
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The role may involve international destination and venue research, coordination with DMCs and suppliers, group travel and accommodation logistics, complex itineraries, and working across different time zones.
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Candidates must be comfortable with domestic and potential international travel for site inspections and event delivery.
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Experience & Skills
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We are looking for someone who can demonstrate:
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Ideally 7+ years' experience in event management, event production, corporate events, incentive travel or a related field.
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Proven experience independently managing complex event projects end-to-end, including planning, contracting, delivery and close-out.
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Experience delivering large-scale events and/or events for large groups, ideally 500+ attendees.
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Festival,



major event or complex multi-supplier event experience would be highly regarded.
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International event or incentive travel experience is highly desirable.
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Strong knowledge of event logistics, production, guest management and on-site operations.
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Strong financial and commercial capability, including budgeting, cost management, supplier negotiation and contract administration.
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Strong project management capability, with the ability to manage scope, milestones, risks, dependencies, deadlines and budgets across multiple projects.
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Strong written and verbal communication skills and confidence working with senior clients, suppliers and stakeholders.
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Sound judgement, problem-solving skills and the ability to remain calm under pressure.
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A proactive, accountable approach with strong follow-through and attention to detail.
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Proficiency with EventsAir is preferred, along with strong general event technology skills.
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Flexibility to work outside standard business hours during event delivery periods and to travel as required.
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The Person
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This role will suit someone who has progressed beyond a traditional Event Executive position and is comfortable taking genuine ownership of complex event projects.
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Takes ownership and follows through.
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Is organised, practical and confident managing complex projects, contracts, budgets and timelines.
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Enjoys both detailed planning and on-site delivery.
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Builds strong relationships with clients, suppliers and colleagues.
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Anticipates issues and develops practical solutions.
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Works confidently and autonomously while remaining highly collaborative.
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Brings professionalism, energy and a genuine commitment to delivering exceptional event experiences.
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What We Offer
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A senior, hands-on role working across exciting and high-profile events.
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Exposure to large-scale, group and potentially international event programs.
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The opportunity to take genuine ownership of event projects from planning and contracting through to delivery and close-out.
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A collaborative and supportive team environment.
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Work from home when not required on-site at events.
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Potential domestic and international event travel.
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Contract engagement through to the end of ****, with the potential to transition into a permanent full-time position for the right candidate.
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#J-*****-Ljbffr

📌 Senior Event Project Manager - Contract Position (Gold Coast)
🏢 Imagine Experiences
📍 Gold Coast