Job Description
Indigeco is recruiting an APS4 Executive Assistant for our Commonwealth Government client based in Mildura. This is a 12-month labour hire contract supporting senior executives in a busy, professional and purpose-led government environment.
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This role is ideal for an experienced Executive Assistant or senior administrator who is confident managing calendars, correspondence, meetings, travel, executive workflows and sensitive information. You will provide high-quality support to senior leaders and work closely with teams across different locations to ensure the smooth running of the office.
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ABOUT THE COMPANY
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Our client is a Commonwealth Government agency delivering key national work connected to regional communities, environmental outcomes and public sector reform.
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You will be joining a collaborative, values-led workplace that supports meaningful work, strong stakeholder relationships and flexible working arrangements where agreed with the supervisor.
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YOUR RESPONSIBILITIES
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Provide executive assistant support and general office management to senior executives and their teams
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Act as a key point of contact for internal and external stakeholders, managing enquiries, correspondence, emails and follow-up actions
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Proactively manage busy executive calendars, appointments, meetings and competing priorities
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Coordinate and prepare for meetings, including scheduling, agenda development, briefing materials, logistics and action tracking
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Manage, book and coordinate travel arrangements, ensuring compliance with policies and completing travel acquittals
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Process corporate credit card expenses, reimbursements and invoices in a timely and accurate manner
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Coordinate incoming branch correspondence, monitor and prioritise requests,



and support clearance processes for meetings, forums and executive papers
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Indigeco is recruiting an APS4 Executive Assistant for our Commonwealth Government client based in Mildura. This is a 12-month labour hire contract supporting senior executives in a busy, professional and purpose-led government environment.
n
This role is ideal for an experienced Executive Assistant or senior administrator who is confident managing calendars, correspondence, meetings, travel, executive workflows and sensitive information. You will provide high-quality support to senior leaders and work closely with teams across different locations to ensure the smooth running of the office.
n
ABOUT THE COMPANY
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Our client is a Commonwealth Government agency delivering important national work connected to regional communities, environmental outcomes and public sector reform.
n
You will be joining a collaborative, values-led workplace that supports meaningful work, strong stakeholder relationships and flexible working arrangements where agreed with the supervisor.
n
YOUR RESPONSIBILITIES
n
n
Provide executive assistant support and general office management to senior executives and their teams
n
Act as a key point of contact for internal and external stakeholders, managing enquiries, correspondence, emails and follow-up actions
n
Proactively manage busy executive calendars,



appointments, meetings and competing priorities
n
Coordinate and prepare for meetings, including scheduling, agenda development, briefing materials, logistics and action tracking
n
Manage, book and coordinate travel arrangements, ensuring compliance with policies and completing travel acquittals
n
Process corporate credit card expenses, reimbursements and invoices in a timely and accurate manner
n
Coordinate incoming branch correspondence, monitor and prioritise requests, and support clearance processes for meetings, forums and executive papers
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YOUR REQUIREMENTS
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Australian citizenship, with the ability to obtain and maintain a Baseline security clearance
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Ability to complete required pre-engagement checks, including a satisfactory National Police Check
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Demonstrated experience providing executive assistant, secretariat, office management or senior administrative support
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Strong calendar, email, travel, meeting and correspondence management skills
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Excellent written and verbal communication skills, with confidence engaging with senior stakeholders
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Strong organisational and time management skills, with the ability to manage competing priorities and respond to changing business needs
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High attention to detail and the ability to handle sensitive information professionally and discreetly
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YOUR PERKS
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12 month contract opportunity that pays $50 per hour
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Mildura based Commonwealth Government role
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Opportunity to support senior executives and contribute to meaningful national work
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Flexible work and work from home arrangements may be discussed with the supervisor
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📌 Aps4 Executive Assistant (Mildura)
🏢 Indigeco
📍 Mildura