Job Description
Kingfisher Partnership Pty Ltd – South Melbourne VIC
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Help keep the properties behind essential community services safe, compliant and running smoothly.
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Melbourne City Mission (MCM) is a leading community support organisation working alongside Victorian communities, families and individuals to create positive change.
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We are seeking a Property Officer to join our Facilities Management team, providing administrative, compliance and operational support across MCM's property portfolio.
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This is an excellent opportunity for a detail-oriented property or facilities professional who enjoys working with systems, data and processes and wants to make a genuine contribution to a purpose-driven organisation.
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About the role
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Reporting to the Head of Facilities & Fleet, you'll work in a permanent part-time capacity, within a small and collaborative team supporting the operational management of MCM's properties across Victoria.
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The role has a strong focus on property administration, compliance, contractor coordination, financial processing and systems management.
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You'll also play an important role in the implementation of Facilio, MCM's recent facilities management system. This is an exciting opportunity to contribute to a transformational project while developing your property and systems experience.
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The role will continue to evolve as new systems and processes are introduced, so flexibility, adaptability and a willingness to learn are important.
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Key responsibilities
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Coordinate day-to-day property administration, records and correspondence.
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Maintain building compliance documentation and statutory inspection schedules.
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Coordinate contractors, site access, compliance and maintenance activities.
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Administer property security and access control systems.
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Maintain asset registers, property databases and facilities records.
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Process invoices and purchase orders and assist with expenditure tracking.
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Support capital works, minor projects and preventative maintenance programs.
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Prepare property, compliance, maintenance and contractor reports.
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Respond to property enquiries and coordinate maintenance requests.
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Support the implementation and administration of facilities management systems.
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Identify opportunities to improve processes and systems.
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Provide basic backup support to the Fleet function when required.
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About you
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We're looking for someone who is organised, methodical and comfortable working with detail, with the ability to manage competing priorities and take ownership of their work.
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You'll ideally have:
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Experience in property administration, facilities management or a related environment.
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Robust administrative, data-entry and Microsoft Office skills, particularly Excel, Outlook and Word.
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Experience with invoices, purchase orders and/or financial administration.
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Experience coordinating contractors or service providers.
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Strong attention to detail and a methodical approach to systems and records.
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The ability to work autonomously while contributing positively within a small team.
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A flexible and adaptable approach, with an interest in systems and continuous improvement.
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Experience in
property/facilities
management, fleet, records or security administration will be highly regarded.
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You'll have the opportunity to use your skills in an organisation where the work you support directly contributes to essential community services. You will enjoy the benefits of a hybrid working environment and with the role being offered as permanent part-time position, it is the perfect role for someone not looking for fulltime work commitments.
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MCM is committed to diversity, equity of access and inclusion, and creating an inclusive workplace where individual employment needs are supported wherever reasonably possible.
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Interested?
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📌 Property Officer (Melbourne)
🏢 Kingfisher Partnership
📍 Melbourne