Job Description
ABOUT US
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Wightons Lawyers is a progressive, mid-tier regional law firm with offices in Geelong, Corio, Ocean Grove and Winchelsea.
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As one of the leading law firms in the Greater Geelong region, we pride ourselves on delivering skilled legal services that exceed our client's expectations in a prompt, professional, honest and effective manner.
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Our slogan "We'll be there" reflects our focus on offering both excellent legal services to our clients and providing a supportive environment for our team.
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ABOUT THE POSITION
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We are seeking an experienced Legal Assistant to join our diverse commercial law department.
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Commercial Team
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Wightons Lawyers commercial team consists of four Directors (including two Accredited Specialists & Notary Public), four Lawyers and four Legal Assistants.
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This position will see you working across a variety of commercial fields (with no two days the same):
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Property Law
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Wills & Estates
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Commercial & Estate Litigation
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Retail & Commercial Leasing
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Buying & Selling businesses
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Incorporated Associations
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Business structuring & succession planning
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Partnership agreements & shareholder agreements
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Company Incorporations
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Charitable Trusts
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Notary Public
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Responsibilities
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Opening files (electronic & hardcopy);
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Transcription of dictation;
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Preparation of:
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Wills & Powers of Attorney
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Probate documents
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Affidavits
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Court documentation
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Correspondence (letters, emails, diary notes) – as directed by Lawyers
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Diary management / making appointments;
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Attending client appointments with Lawyers to witness documents;
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Answering, responding to and forwarding calls;
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Being a key contact for clients, other parties and Solicitors;
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Taking detailed diary notes and messages;
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Filing;
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Invoicing;
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Time & cost recovery entry;
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Archiving;
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Miscellaneous tasks, ie. photocopying, scanning;
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Lodging Court documentation via various online portals;
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Preparation of PEXA online workspaces;
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Accessing and uploading information to Duties Online (DOL);
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Preparation of Estate distribution documentation (under Lawyer guidance);
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Requesting payments (via document management system).
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Software Packages
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Microsoft Office suite;
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LEAP Legal Software;
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Various online Court and Victorian Government portals.
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Skills & Experience
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experience working in a wills and estates, commercial law or property law team (desirable);
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accurate typing;
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a flexible and helpful attitude;
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attention to detail;
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confidence in dealing with clients, Solicitors and other parties (on phone and in person); and
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Microsoft Office.
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Values & Employee Benefits
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We value work-life balance, prioritise health and believe in fostering a positive, understanding and supportive work environment.
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Monthly rostered half day off (following probation period);
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Regular social functions;
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Dedicated monthly on-site massages;
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Generous Parental leave policy;
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Employee wellbeing initiatives including access to Employee Assistance Program (EAP).
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Visit our website for more details

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📌 Legal Secretary - Commercial Law (Victoria)
🏢 Wightons Lawyers
📍 Victoria