Job Description
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Strong administrator with document control experience
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Excellent salary
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Permanent full time
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Moorabbin location
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Strong administrator with document control experience
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Excellent salary
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The Company
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An established Australian building services organisation is seeking an experienced Administration & Document Control Coordinator to provide high level administrative support while playing a key role in maintaining the company's Group Management System (GMS).
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The Role
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Reporting to the Executive Assistant to the Managing Director, this is a varied position combining document control, audit support and administration, offering the opportunity to work closely with senior leadership and contribute to maintaining strong business systems and processes.
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Key Responsibilities
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Key Responsibilities include:
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Provide confidential administrative support to senior management
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Take ownership of the day to day administration and maintenance of the Group Management System (GMS)
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Manage document control, version control and document registers, ensuring documents are correctly updated, replaced, archived and retained in accordance with company requirements
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Assist with internal and external audits and support the company in maintaining ISO accreditation requirements
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Assist with the rollout and ongoing administration of the Microsoft Dynamics CRM platform
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Coordinate project meetings, prepare agendas, minutes and action registers
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Produce reports, presentations, spreadsheets and business documents
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Provide general administrative support including filing, scanning, archiving and document preparation
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About You
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3–5 years' experience in an administration, executive support or document control role
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A minimum of 2 years experience in document control is essential
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Previous administration experience involving audits, quality systems or compliance documentation is ideal, particularly in an ISO accredited environment
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Strong computer skills.Experience supporting CRM systems or business software is highly regarded.
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Excellent communication, organisation and attention to detail
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Experience maintaining records, databases or document management systems
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A professional, confidential and customer focused approach
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Experience within construction, engineering, building services or a technical environment will be advantageous but is not essential
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If you're a robust administrator with document control experience looking for a varied role where you can make a real contribution to business systems, process improvement and project support, we'd love to hear from you.
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📌 Administration & Document Control Coordinator (Victoria)
🏢 Australia Wide Personnel
📍 Victoria