Job Description
Join an industry leader in building services where you will provide administrative support toProject Managers, Sales & Estimating, Engineering, Drafting, Commissioning, Accounts and Purchasing teams.
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Permanent - Immediate start
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Generous salary
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Monday to Friday - 8.30 am to 5.00 pm
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Supportive and professional team environment
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Moorabbin location
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The company:
n An industry leader in building
services,focusingon
HVAC, mechanical services and multi-service installations.
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The role:
n Reporting to the Manager, you will provide timely and efficient administrative support to Project Managers and various departments, ensuring a professional experience for all customers and clients, both internaland external.
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Responsibilities include, but are not limited to:
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Document Control & Preparation: Type, format, and collate project documentation, including tenders, O&M; Manuals, and Site Quality Assurance/WHS manuals.
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Financial & Procurement Administration: Compile monthly progress claims and invoices, and promptly process subcontractor and supplier orders.
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Site & Safety Support: Assist with site inductions, coordinate monthly safety paperwork, and maintain accurate new project files.
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General Administration & Communications: Deliver excellent service to internal/external clients by managing phone enquiries, coordinating meetings and minutes, resolving project admin issues, and providing relief reception.
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The person:
n You will need 3+ years of office administration experience and intermediate MS Office skills. We are looking for a highly detailed, self-motivated communicator with a "can-do" attitude. Previous experience in construction or building services is a strong advantage.
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This position offers robust potential for career progression into a leadership role!
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We request that candidates have full Australian working rights
n Veterans are encouraged to apply and join an organisation that values your unique background while offering excellent opportunities for growth and development.
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📌 Project Administration (Victoria)
🏢 Australia Wide Personnel
📍 Victoria